The Administrative Assistant performs full asministrative and general duties in support of a DM and/or district.
MAJOR TASKS, RESPONSIBILITES AND KEY ACCOUNTABILITIES
Schedule and coordinate appointments and make arrangements for meetings, conferences.
Screen telephone calls and resolve or refer them as appropriate.
Prepare routine letters, memorandums, agendas, presentations, forms, etc.
Responsible for establishing and maintaining official documents and records inappropriate files to ensure organization of materials.
Perform clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate. Maintain supervisor's/department's e-mail and voicemail correspondence to maintain adequate and timely communication.
NATURE AND SCOPE
Typically reports to District Manager.
This position has no direct reports.
Typically has little contact outside workgroup.
Typically assignments vary and follow a few different procedures that allow choices from a few solutions.
Typically considers among many different options or procedures when solving problems.
Typically progress or results of work is regularly checked and prior approval is required before changing standard work procedures.
ENVIRONMENTAL JOB REQUIREMENTS
Typically in a comfortable environment but with regular exposure to factors such as temperature extremes, moving machinery, loud noise, and fumes which cause noticeable discomfort or a moderate risk of accident or illness.
Additional Environmental Job Requirements:
Under regular pressure to meet deadlines, quotas and/or must frequently deal with difficult issues related to people or situations.
Must be eighteen years of age or older.
Must be legally permitted to work in the United States.
Additional Minimum Qualifications:
The knowledge, skills and abilities typically acquired through the completion of a high school diplomas and/or GED.
Years of Relevant Work Experience: 2 years
Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
Knowledge, Skills, Abilities and Competencies:PC skillls, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.
Strong organizational skills and attention to detail.
Strong interpersonal skills. Strong written and verbal communication skills.
Sills inoperating office equipment (e.g., fax, copier, phone, etc.)
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.