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Administrative Assistant 2

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Job Details

Careers Center - Administrative Assistant 2

Administrative Assistant 2

System ID

Unit Description

Sodexo is seeking an Administrative Assistant for the Facilities Engineering department at Emerson Hospital Concord, MA.

Reporting to the Facilities Engineering Director, this position administers and directs the day-to-day systems and work order function, computer data management, and regulatory records; provide data on operations, utilities, construction projects and regulatory compliance. The successful candidate will have a thorough knowledge of invoices, AP/AR, database systems for Computerized Maintenance, personal computer software systems for accounting, word processing and data management.

The essential responsibilities will include the following:

  • Plans, organizes and controls functions of computerized programs in maintenance operations, construction, financial management and office operation.
  • Prepare, set-up system and maintain computerized accounting of day-to-day operating costs, including utilities, labor and projects
  • Maintains computerized maintenance management system and all other data, hardware software systems related to the department's operation
  • Set-up, audit and maintain office, including warehouse, blue print index, manufacturer library, FM filing system and all other maintenance department records
  • Audit, research, gather data and prepare reports on costs, quality assurance and day-to-day operations
  • Supervise office staff members and other department personnel as assigned by the Unit Director
  • Assists in training, orientation and scheduling of employees
  • Insures data entry in all systems is up-to-date and accurate
  • Takes minutes and participates in committees as required

Position Summary

Under limited supervision, provides general secretarial and administrative support to a department or group of professionals. Work is generally straightforward and administrative in nature. Requires a working knowledge of company operations, organizational procedures, and personnel. Work may occasionally involve handling confidential and sensitive material. Exercises some independent judgment and reasoning within established guidelines.

Qualifications & Requirements

Basic Education Requirement - High School Diploma, GED or equivalent

Sodexo is an EEO/AA/Minority/Female/Disability/Veteran employer.


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