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Administrative Assistant 2

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Job Details

Careers Center - Administrative Assistant 2

Administrative Assistant 2

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Unit Description


Sodexo universities is seeking an Administrative Assistant 2 for the Human Resources department at Northwestern University, located in Evanston, IL.


Sodexo @ Northwestern University is a large private institution located in Evanston, IL on the shore of Lake Michigan. Our scope of responsibility includes 6 resident dining halls, a student center, multiple branded and non-branded retail outlets, convenience stores as well as campus catering. Branded as Northwestern Dining, our focus is on quality, expertise, innovation, community, wellness and sustainability. A high focus on customer service, preparing awesome food, driving student engagement and participation, and developing creative programming are primary goals.


Normal business hours are M-F 9am-5:30PM but we need someone who is flexible to the changing needs of the environment.  We have 3 campus's so might have to travel to our Chicago campus or athletics.


Is this opportunity right for you?

At Sodexo, our array of opportunities is as diverse and vast as our workforce: from facilities engineering to food service management; construction to energy management; medical equipment care to patient care; from tutoring and concierge services to in-home services; from wellness and nutrition to sustainable practices. The result is endless opportunities for your personal and professional growth. 


We are looking for candidates who can:

  • Conduct new employee on-boarding, which includes weekly New Hire Orientation and data entry
  • Financial reporting including: UFS reconciliation and weekly cash reporting and procedures
  • Interact with management team about policies
  • Conduct classroom style trainings for small to medium size groups
  • Oversee projects
  • Administrative - answer phones and file maintenance
  • Understand our union contract and be able to answer questions – manage the 1st step of the grievance process.


The ideal candidate will have/be:

  • fluent in Microsoft Office Suite (Outlook, Word, Excel, Access, PowerPoint); Kronos exp a plus
  • detailed oriented, process driven, flexible, and have the ability to manage multiple priorities; and
  • excellent organization, communication and project management skills;
  • prefers successful candidate to have 2-3 years’ experience in Human Resources;
  • union experience a plus;
  • seeking bi-lingual candidates.  The ability to communicate in Spanish would assist in managing the workforce, but not mandatory. 

Careers in Universities:

Working for Sodexo in Universities allows you to support students on their path to adulthood and academic success. Located on college and university campuses across the country, Sodexo creates clean, safe living and learning environments that inspire and drive success. Student success depends upon so many conditions – when they are well fed, safe, comfortable and learning in a clean, well maintained environment they are more likely to succeed.


Working for Sodexo:

How far will your ambition, talent and dedication take you? Sodexo fosters a culture committed to the growth of individuals through continuous learning, mentoring and other career growth opportunities, along with the performance of organizations. We believe it is important for our work to be meaningful to all who contribute to it, and we remain faithful to our mission, our core values and the ethical principles that have guided us since 1966. We support these values and help them thrive in each employee.


We strive to make working for Sodexo a genuinely great experience with benefits to promote your professional, personal and financial well-being, and to improve your Quality of Life now and into the future. Our experiences with our over 50 million customers each and every day enable us to develop Quality of Life services that reinforce the well-being of individuals, improving their effectiveness and helping companies and organizations to improve performance … every day.



Are you ready to start your Sodexo career? now!


Not the job for you?

At Sodexo, we offer positions that support a variety of career goals working in diverse business segments, including Corporate Headquarters, Corporate, Schools, Universities, Government and Agencies, Healthcare, Senior Living and Sports and Leisure locations across the United States. Continue your search today.

Position Summary

Under limited supervision, provides general secretarial and administrative support to a department or group of professionals. Work is generally straightforward and administrative in nature. Requires a working knowledge of company operations, organizational procedures, and personnel. Work may occasionally involve handling confidential and sensitive material. Exercises some independent judgment and reasoning within established guidelines.

Qualifications & Requirements

Basic Education Requirement - High School Diploma, GED or equivalent

Sodexo is an EEO/AA/Minority/Female/Disability/Veteran employer.


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