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Administrative Assistant - (5670)

Universal Health Services

Job Code:
Universal Health Services
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Job Details

Deltek Talent Management - Administrative Assistant - (5670)

Job Details

Administrative Assistant - (5670)

Facility Name
Laurel Oaks Behavioral Health Center
DOTHAN, AL 35212 US (Primary)
Career Area
Job Description

Laurel Oaks Behavioral Health Center is a 118 bed Acute Psychiatric Hospital and Residential Treatment Center for children and adolescents ages four through eighteen. The 55,000 square foot facility is situated on approximately 10 acres in the southeast corner of Alabama, less than 20 miles from both Florida and Georgia. In addition to the living units, the facility houses our full service cafeteria and New Day Academy; a state-supported year-round K-12th grade school with vocational opportunities. We provide numerous recreational activities including an in-ground swimming pool, game room, playground, basketball courts, and gymnasium. The multi-disciplinary staff at Laurel Oaks collaborates to ensure that services provided are clinically and medically appropriate and highly coordinated among all treatment disciplines. Laurel Oaks specializes in the treatment of youth who have multiple challenges and special needs. All children served at Laurel Oaks have a primary psychiatric disorder but most also have co-occurring conditions such as intellectual disabilities, learning disabilities, and/or physical/sexual abuse victimization. Laurel Oaks Behavioral Health Center is currently seeking a seasoned Administrative Assistant. The Administrative Assistant will:


  • Serve as liaison between departmental supervisors and other hospital department heads.
  • Organize and maintains various administrative files/records.
  • Gather and assembles information for various reports and documentation as assigned by Director.
  • Responsible for data collection and dissemination of information regarding time out, seclusion, restraint and incident reports.
  • Maintain requested work orders and completed files.
  • Deal with the public on request for information concerning various hospital services.
  • Receive and disseminates the appropriate individual’s correspondence directed to Hospital administration.
  • Composes and/or types correspondence and reports on assigned administrative matters with little instruction or review.
  • Responsible for completion of reports monthly/quarterly. Completion of reports are accurate and on time.
  • Able to complete requested correspondence accurately, timely and with little supervision.
  • Able to gather and assess accuracy of all data required to prepare reports
Job Requirements

High School diploma or equivalent required.


Advanced knowledge of MS Word and MS Excel is required. 


Appropriate level of training in college or business school or equivalent work experience.


At least two (2) years experience in supervision of office personnel.


Strong organizational skills and attention to details in reviewing and producing documents required.


Must be computer literate, possess accurate typing skills, and demonstrate knowledge of operation of office machinery and equipment and/or how to train employees in their operation.


Knowledge of medical terminology and anatomy desirable


Must be familiar with confidentiality guidelines


Familiarization of hospital routines and terminology is highly desirable.


Must possess and demonstrate excellent interpersonal communication skills; the ability to assume responsibility; make appropriate decisions; and be discreet in business dealings.


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