Administrative Assistant - CloudLock

  • Location:
    Waltham, Massachusetts, US
  • Area of Interest
    Administrative and Business Support
  • Job Type
  • Technology Interest
  • Job Id

CloudLock was launched in 2011 with one simple goal in mind: to transform cloud security into a business enabler. From that initial goal, we’ve built out a unified cloud security fabric that helps organizations protect their sensitive data in public cloud applications such as Salesforce, Dropbox, Box, ServiceNow, Google Apps, AWS, Third-party connected and other apps. In August 2016 CloudLock was acquired by Cisco and is now part of Cisco’s Cloud Security Business. Cisco Cloudlock protects hundreds of enterprise customers, covering millions of users with billions of events and files monitored daily across a wide range of Cloud SaaS applications.

What You'll Do
In this role, you will provide support for calendaring, travel, expenses, along with management and oversight of special projects, as needed for the Founder & CEO of Cisco CloudLock. To perform these tasks effectively, you will be expected to become familiar with the products, people, and organizational dynamics within Cisco's Cloud Security Business. You will be expected to understand how to handle, with a great degree of independence, incoming asks for time, meetings, resources and other needs. You will also provide support other executives on the team on an ad hoc basis. You will be responsible for following up to ensure proper disposition, and make sure nothing falls through the cracks. You will become a core member of the team.
● Calendar Management: prioritizing schedules and meetings in outlook.  
● Meetings: assists in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology (WebEx) based on participant needs, and all other meeting logistics. May further prepare meeting briefing documents & formulating post meeting action item lists.
● Correspondence/Approvals: acting as a proxy for communications and approvals as authorized. Answers general questions as necessary and refers (filters) routine matters to appropriate parties and follows up to ensure proper disposition.
● Travel: carefully considers optimum travel arrangements and itinerary for calendared meetings while managing Cisco expenses.
● Special Projects: provides analytical support to assist Executive on special projects. Researches issues, analyzes problems, compiles data, and prepares reports.

In addition to the general administrative duties of an Executive Assistant, daily tasks are carried out at a higher level of complexity. This includes researching issues, analyzing problems, determining approaches, compiling data and preparing reports. Often interfacing with other EA's and executives in Cisco. Work is generally of a critical and confidential nature.

Who You'll Work With

Primarily supporting the Founder of Cisco CloudLock and Chief of Staff as well as the extended executive team on an ad hoc basis.

Who You Are
Minimum Qualifications:
● 6+ years’ experience in an administrative environment. A minimum of two years of experience supporting a principal who was at the VP level and above.

● Great attention to detail and the maturity to handle confidential information is a must. 
● Advanced knowledge of Mac/Windows desktop computer applications: Outlook, Word, Excel, PowerPoint.

Desired Skills:
● Past work experience in the high-tech industry is desired; prior Cisco experience preferred.
● Excellent verbal and written communication skills including the ability to communicate with all levels of Executive/Senior staff and clients.
● Collaborative style and positive attitude.
● Champions improvements. Solves problems and makes decisions. Demonstrates leadership.
● Works in an organized and disciplined manner. Very detail-oriented. Proactive by nature.
● Advanced desktop calendar management program experience.

Why Cisco
We connect everything: people, processes, data, and things. We innovate everywhere, taking bold risks to shape the technologies that give us smart cities, connected cars, and handheld hospitals. And we do it in style with unique personalities who aren't afraid to change the way the world works, lives, plays and learns.

We are thought leaders, tech geeks, pop culture aficionados, and we even have a few purple haired rock stars. We celebrate the creativity and diversity that fuels our innovation. We are dreamers and we are doers.

We Are Cisco.

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