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Administrative Assistant, Federal Government Relations


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Job Details

Job Title Administrative Assistant, Federal Government Relations

JobID 1609638

Location: Washington, Dc, DC

Description **ROLE SUMMARY**

The Administrative Assistant will provide a broad range of administrative support to the Vice-President for Federal Government Relations and the Federal Government Relations Legislative and Executive Branch team. The successful candidate will thrive in a fast-paced environment; have familiarity with how Congress and the Executive Branch work, have excellent communication skills and the ability to work with internal and external senior leaders, using discretion to maintain the highest level of confidentiality.


This role supports the Vice-President for Federal Government Relations and the Federal Government Relations Legislative and Executive Branch team and requires flexibility and the ability to work in a fast-paced environment, dealing with senior level internal and external executives in highly confidential matters, and requires the utmost discretion and judgment. Successful candidates will be highly organized, detail oriented with strong computer skills in Microsoft Outlook, Word and Powerpoint. Key responsibilities include, but are not limited to:

+ Schedule external and internal meetings for Vice President and team members, and follow up on outstanding meeting requests

+ Proactively manage calendar for VP and team members; review daily calendars, ensure relevant materials for meetings and conference calls are available and printed for team members

+ Facilitate in-house meetings, including food ordering, set up and break down, and material printing and distribution, as appropriate

+ Compile and submit quarterly lobby reports and semi-annual lobbyist contribution reports for VP and team members

+ Make and edit travel arrangements for VP and team members; air/train/ground/hotel

+ Prepare travel itineraries for team members as necessary

+ Complete draft expense reports for VP and team members in a timely manner; follow up to ensure team members submit reports on time

+ Prepare briefing books for team members for CEO and ELT meetings in DC, as well as for PhRMA meetings, and other meetings as required

+ Compile inventory of CEO and ELT member Hill and Administration meetings

+ Conduct research as needed by team members: including news articles, Congressional statements, hearing notices, press releases, etc

+ Edit Memos, letters, etc .

+ Take initiative on ensuring team members are appraised of relevant newsworthy items relative to meetings scheduled.

+ Working with the other DC support staff, share in the coordination of other Pfizer Business Unit meetings held in DC Office Conference Rooms; including set up and break down, and material printing and distribution, as appropriate


+ At least 7 years of experience that demonstrates the ability to carry out technical and administrative functions described in job responsibilities. Bachelor's Degree preferred.

+ Must be independent, proactive, and self-motivated demonstrating strong organizational, interpersonal, and communication skills both written & verbal with internal and external senior executives.

+ Work experience in the Federal Government or Trade Associations to understand how Congress and the Executive Branch work is preferred.

+ Strong work ethic, excellent judgment and the ability to work with highly sensitive information while maintaining confidentiality at all times

+ Comfortable working in a fast-paced environment, with the ability to multi-task and adapt quickly to changing priorities

+ Ability to take direction and work with minimal oversight

+ Proficient in Microsoft Outlook, Word, and Powerpoint

**Additional Offer Details:**

+ **Last Date to Apply for Job: August 28, 2017**

+ **Grade: 007** Location: Washington, D.C.

**EEO & Employment Eligibility**

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.

**Sunshine Act**

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

A career at Pfizer offers opportunity, ownership and impact.

All over the world, Pfizer colleagues work together to positively impact health for everyone, everywhere. Our colleagues have the opportunity to grow and develop a career that offers both individual and company success; be part of an ownership culture that values diversity and where all colleagues are energized and engaged; and the ability to impact the health and lives of millions of people. Pfizer, a global leader in the bio-pharmaceutical industry, is continuously seeking top talent who are inspired by our purpose to innovate to bring therapies to patients that significantly improve their lives.

Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.

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