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Administrative Assistant


Johannesburg, GP 2146
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Job Details


Administration Assistant


Health and Value


Established Health


Health and Value


Johannesburg, SA


Health and Value Lead with a dotted line to Established health Commercial


The successful candidate will be responsible for providing support services to the Established Health Business Unit, specifically the Health & Value Group and commercial business across South African and Sub Sahara Africa.


Pricing Administrative Support:

+ Assistance with Department of Health (DoH) pricing submissions (e.g. document collation and certification in compliance with DoH guidelines)

+ Management and tracking of pricing approval signoff process

+ Management of record keeping of all pricing documentation for audit purposes

+ Management of pricing communication to internal stakeholders, where required

+ Downloading all Database of Medicine Price Files as published

+ Price management at Logistic Services Provider (LSP) as well as tracking and record keeping

Administrative Support Services:

+ Management of correspondence

+ Management and co-ordination of meetings and training sessions

+ Placement of orders e.g. stationery, business cards, badges, etc.

+ Coordination of all courier requirements

+ Management, collation and distribution of meeting minutes

+ Distribution of promotional material to field force, as well as promotional material inventory tracking and communication to sales managers

+ Management and coordination of all travel requirements

+ Management of all record keeping and filing requirements

Financial Support Services:

+ Expense claim (GCE) management and expense tracking

+ Coordination with Finance on expense submission and payment tracking

+ Management and tracking of purchase orders and payments (Ariba)

+ Assistance with preparation for divisional auditing

HR Support Services:

+ Providing assistance to teams on operational HR needs (e.g. eTags, Amex requests, Petrol cards, emergencies, etc.)

+ Management and updating of organograms, colleague contact details, and relevant distribution lists

Corporate Policy Compliance Support:

+ Assistance with My Anti-Corruption Policy and Procedures (MAPP) processes, training, queries and submissions

+ Management of MAPP reconciliation for auditing processes

+ Assistance with the process of promotional material sign-off


+ Administrative Assistants

+ Finance

+ Procurement

+ Commercial

+ Regulatory

+ Medical

+ Corporate Affairs

+ Global Health and Value

+ Logistics Service Provider


+ A matric with a secretarial diploma is required as minimum qualifications in this position.

+ A minimum of 3 years experience in a similar position is required. Experience in the pharmaceutical industry will be an advantage.

+ MS Word, Presentation and Excel skills.


+ Excellent organization and prioritization skills

+ Excellent computer skills

+ Excellent planning skills

+ Management of information resources

+ Performance driven

+ Quality orientation

+ Attention to detail

+ Communication skills

+ Teamwork and collaboration skills

+ Customer focus

+ Solution orientated

+ Ability to deal with ambiguity and shift gears comfortably


Demonstrates Business Acumen

Has appreciation of external / internal environment and how this impacts the selling model and commercial strategy

Siezes Accountability

Sets high personal standards and can be relied upon to deliver projects on time; within budget and to quality

Acts Decisively

Can make decisions on limited information based on experience and judgement

Commits to "One Pfizer"

Has the ability to see the " big picture" and can work across functions in the best interest of the business. Strategic and organizational agility

Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.
Apply on the Company Site
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