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Administrative Assistant (O467)

Universal Health Services

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Universal Health Services
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Job Details

Administrative Assistant (O467)

Job Code:  238437
Facility: Hill Crest Behavioral Health Services
Location: BIRMINGHAM, AL US Southern
Region: Southern
Travel Involved: 0-10%
Job Type: Full Time
Job Level:  Experienced (Non-Manager)
Minimum Education Required: Associate Degree 
Category: Office/Clerical
FTE: 1
Position Summary:

Hill Crest Behavioral Health Services is the only freestanding, full-service psychiatric hospital in the Birmingham area. It draws on a rich tradition while staying on the cutting edge of new developments in treating psychiatric illness and enhancing mental health. We treat mental illness, emotional problems, and adults with chemical dependency. 

Hill Crest BHS currently has an Administrative Assistant position available.  Under direct supervision of the Director of Risk Management and Regulatory Compliance the Administrative Assistant provides administrative support for the facility and its programs.  This position requires an individual who demonstrates a professional demeanor at all times with specific strengths in confidentiality and ethical response in all affairs.  The Administrative Assistant will maintain a valance between clerical/administrative excellence and the ability to act with tact, diplomacy, and ethics in a mental healthcare setting.

 Duties and Accountabilities:

  • Performs day-to-day administrative and office support activities for the Director of Risk Management & Regulatory Compliance including correspondence, reports, data input, communication services, filing, etc.
  • Receives and responds to routine correspondence following established procedures not requiring management review.
  • Responsible for assembling, consolidating, preparing, distributing and archiving special and routine reports by the facility and regulatory agencies.
  • Attends, records, and prepares minutes for administrative meetings and distributes accordingly.
  • Plans and organizes assigned projects effectively, setting appropriate action steps and time frames.
  • Screens and directs incoming calls and responds when necessary and prioritizes multiple requests for information.
  • Participates in call rotation of facility's telephone communications systems.
  • Communicates appropriate data, information, and directives orally and in writing to facility staff and external interests as directed.

Required Knowledge, Skills and Abilities:

  • Minimum of five years of administrative experience including 2 years with a health care organization.
  • Exceptional organizational and inter-personal skills, with a positive outlook.
  • Ability to work efficiently and to perform tasks simultaneously.
  • Ability to exercise sound judgment and determine priorities.
  • Ability to identify and pro-actively resolve problems.
  • Possess a high-level of proficiency with Microsoft Word, Excel, Outlook and PowerPoint.
  • Strong verbal and written communication skills.

Hill Crest BHS is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or e-mails. All resumes submitted by search firms to any employee at Hill Crest BHS via e-mail, the Internet, or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Hill Crest BHS. No fee will be paid in the event the candidate is hired by Hill Crest BHS as a result of the referral or through other means.

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