Administrative Assistant - Offer Monetization Office

  • Location:
    San Jose, California, US
  • Area of Interest
    Administrative and Business Support
  • Job Type
    Professional
  • Technology Interest
    *None
  • Job Id
    1215794
New

Administrative Assistant - Offer Monetization Office

What You'll Do

Provide support for calendaring, travel, expenses, along with management and oversight of special projects, as needed. To perform these tasks effectively, you will be expected to become familiar with the products, people, and organizational dynamics within the Cisco Digitization Office (CDO) and Offer Monetization Office (OMO). You will be expected to understand how to handle, with a great degree of independence, incoming asks for time, meetings, resources and other needs from the Senior Director.  In addition to supporting this Senior Director, you will also provide support to two other Directors on the team. You will be responsible for determining when to refer matters to others, and to whom they should be referred. You will be responsible for following up to ensure proper disposition, and make sure nothing falls through the cracks. You will become a core member of the organization, attending staff meetings, all hands and other team events.

·       Calendar Management: Manages Senior Director’s calendar by prioritizing schedules and meetings. For example, may decide who gets on principal’s calendar, which meetings are attended, and who can attend in his place.

·       Meeting Planning and Organizations: Assists Senior Director in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology (WebEx, TP) based on participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item lists.

·       Correspondence/Approvals: Supports Senior Director by acting as a proxy for communications and approvals as authorized. Answers general questions as necessary and refers (filters) routine matters to appropriate parties and follows up to ensure proper disposition.

·       Travel: Responsible for making travel arrangements for the principal. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while managing Cisco expenses.

·       Special Projects: Assists the Senior Director and the broader team, including other EAs with overflow work and special projects

In addition to the general administrative duties of an Administrative Assistant, daily tasks are carried out at a higher level of complexity. This includes researching issues, analyzing problems, determining approaches, compiling data and preparing reports. Due to the frequent engagement of the Director across Cisco as a whole, this individual will interface with and coordinate activities with other AAs/EAs and executives in Cisco. Work is generally of a critical and confidential nature.

Who You'll Work With
The Offer Monetization Office was established as an agile “start-up” team within Cisco to transform the way software is packaged, sold and consumed across our entire portfolio. You will join a team driving change within one of the most respected technology companies in Silicon Valley.

Who You Are
Minimum Qualifications

·      6+ years’ experience in an administrative environment. A minimum of two years of experience supporting a principal who was at the Director level and above.

·       Must be able to work in San Jose office.

·       Great attention to detail and the maturity to handle confidential information is a must.

·       Advanced knowledge of Mac/Windows desktop computer applications: Outlook, Word, Excel, PowerPoint in addition to WebEx and TelePresence

·       Collaborative style, with excellent teamwork. Experience interacting with staff at all levels in a fast paced, high-pressure environment.

Desired Skills

·       Ability to learn the Senior Directors’ style and what is important to their success; understand the rhythm and stays three steps ahead of the Sr Director and the team at all times

  • Manages the coordination and calendar scheduling of meetings, on-site and off-site events, catering and travel arrangements.

·       Excellent verbal and written communication skills including the ability to communicate with all levels of Executive/Senior staff and clients.

  • Proactive, resourceful and efficient, with a high level of professionalism and confidentiality

·       Desire to learn new skills and share best practices.

  • Strong judgment and decision-making skills. Ability to handle frequent interruptions, changing priorities, and remain flexible, continually improves administrative process for great efficiency

·       Champions improvements. Solves problems and makes decisions.

·       Positive mindset. Models integrity, poise, high energy and a strong sense of urgency, acting as an extension of the OMO team.

Why Cisco
We connect everything: people, processes, data, and things. We innovate everywhere, taking bold risks to shape the technologies that give us smart cities, connected cars, and handheld hospitals. And we do it in style with unique personalities who aren't afraid to change the way the world works, lives, plays and learns.

We are thought leaders, tech geeks, pop culture aficionados, and we even have a few purple haired rock stars. We celebrate the creativity and diversity that fuels our innovation. We are dreamers and we are doers.

We Are Cisco.

   

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