Administrative Assistant

  • Location:
    San Jose, California, US
  • Additional Location(s)
    Also open to remote U.S.
  • Area of Interest
    Administrative and Business Support
  • Job Type
    Professional
  • Technology Interest
    *None
  • Job Id
    1223193
New

Administrative Assistant

What You'll Do:
You will be extremely proactive with a professional and approachable demeanor in all interactions; possess exceptional communication skills with all levels of staff, executives, customers, vendors; and sound judgment.

Responsibilities include:
• Calendar Management: Manages Director’s calendar by prioritizing schedules and meetings. For example, may decide who gets on principal's calendar, what meetings are attended, and who can attend instead.
• Meeting Planning and organizations: Assists Director in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology based on participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post-meeting action item list. Knowledge of Cisco tools is a bonus.
-Travel Briefing Preparation: Create travel packs for international trips as well as large domestic events such as Cisco Live, etc. This work includes combining all event information in addition to coordinated logistics of travel and also customer/team asks.
• Correspondence/Approvals: Supports Director by acting as a proxy for communications and approvals as authorized. Answers general questions as necessary and refers (filters) routine matters to appropriate parties and follows up to ensure proper disposition. Takes initiative to resolve problems within specified policies and guidelines, and provides mentoring to administrative community members on problem-solving. Determines when executive action is required and supplies a recommendation where appropriate.

• Travel: Responsible for making travel arrangements for Director. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while managing Cisco expenses. Works diligently to go the extra mile, working with the airlines direct to accommodate Global Services benefits for upgrades whenever they are available.

• Special Projects: Provides analytical support to assist executive on special projects. Researches issues, analyze problems, compiles data, and prepares reports.

• Confidentiality: Candidate will deal professionally with sensitive and confidential matters and materials.


Who You'll Work With

This organization’s focus is to develop the strategies to sell and take to market the Cisco Collaboration suite of products. This team is highly focused on developing the GTM and RTM strategies across the entire Collaboration portfolio, both existing offers like Communications Manager, WebEx & HCS as well as the next-generation offers like Cisco Spark.

Who You Are:
You have experience providing support at the Director level. You take initiative, can handle a full desk with ease and thrive in a busy environment.

Our minimum requirements for this role:
• 8+ years’ experience in the administrative environment. A minimum of 4 years of experience supporting a Principal who was at the Director level or above.
• Outstanding track record of performance.
• Experience in planning meetings and coordinating travel.
• Expert level knowledge of Windows desktop computer applications: Outlook, Word, Excel, PowerPoint.

Why Cisco:
We connect everything: people, processes, data, and things. We innovate everywhere, taking bold risks to shape the technologies that give us smart cities, connected cars, and handheld hospitals. And we do it in style with unique personalities who aren’t afraid to change the way the world works, lives, plays and learns.

We Are Cisco.

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