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Administrative Assistant, Worldwide R&D


New York, NY
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Job Details

Job Title Administrative Assistant, Worldwide R&D

JobID 1610282

Location: New York, NY

Description The Administrative Lead will report to the Vice President of Strategy, Portfolio, Competitive Intelligence & Enterprise Operations (SPINE) in Worldwide R&D (WRD). The primary purpose of this position will be to provide comprehensive day-to-day administrative support to the Vice President of SPINE. In this role, responsibilities include (but are not limited to) heavy calendar management, coordination of meetings, request and assembly of briefing materials, arranging travel, expense report preparation, and light phone coverage. As a working professional, he/she will be expected to handle tasks independently and in a proactive manner. This position will also partner with the Business Planning & Operations Lead on SPINE initiatives and meetings.

Core responsibilities include, but are not limited to :

• Proactively maintain complex calendar; anticipate conflicts and use diplomacy to resolve issues in advance

• Coordinate travel arrangements (ground, air, rail) and provide detailed itineraries

• Prepare and submit expense reports for review, and perform reconciliations

• Organize teleconferences, WebEx, videoconference and in-person meetings and ensure all technologies needed are available and operational

• Request and prepare daily briefing materials for meetings in advance

• Complete Activity Tracker for VP of Strategy, Portfolio, Competitive Intelligence, and Enterprise Operations

• Maintain and replenish office supplies as needed

• Act as liaison to other SPINE administrative professionals when reserving private conference room and visitor's office space on the 6th floor of the 235 building

• Manage and update distribution lists, organizational chart, key meetings document

• Partner with the Business Planning & Operations Lead to facilitate the logistics and planning of meetings and events for the SPINE LT (e.g. SPINE LT meetings, SPINE LT Offsite, SPINE YBM, SPINE Rounds, SPINE Forum, SPINE Town Halls, SPINE Team Event, Site Visits, External meeting, etc.)

• Assist the Business Planning & Operations Lead with the WRD Reward & Recognition Program

• Proactively and independently organizes and expedites workflow and initiates follow-up when necessary to ensure deadlines are met

• Collaborate with Administrative peers on department-wide initiatives and events as needed

Qualifications, Education, and Experience :

• High School diploma required; College Degree preferred

• Minimum of 5 years' administrative experience supporting a Senior Leader preferred

Required Technical Skills :

• Multitask in a fast paced dynamic environment while demonstrating a resourceful, positive attitude and superior work ethic

• Ability to identify priorities and exercise sound judgement in accomplishing work in appropriate order

• Demonstrate speed and accuracy in administrative skills

• Knowledge of Microsoft Office, WebEx, teleconferencing programs and other internal Pfizer programs and systems

• Handle all duties with a high degree of integrity, professionalism and confidentiality

• Comfortable interacting with senior leaders

• Proficient writing, analytical and problem solving skills

• Ability to communicate effectively, follow oral and written instructions, and work well independently and proactively as well as part of a team

• Task and detail oriented

**EEO & Employment Eligibility**

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.

**Sunshine Act**

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

**Additional Details:**

+ **Last Date to Apply for Job: August 22, 2017**

+ **This job is a Pfizer Non-exempt US Grade: 007**

+ Eligible for Employee Referral Bonus

A career at Pfizer offers opportunity, ownership and impact.

All over the world, Pfizer colleagues work together to positively impact health for everyone, everywhere. Our colleagues have the opportunity to grow and develop a career that offers both individual and company success; be part of an ownership culture that values diversity and where all colleagues are energized and engaged; and the ability to impact the health and lives of millions of people. Pfizer, a global leader in the bio-pharmaceutical industry, is continuously seeking top talent who are inspired by our purpose to innovate to bring therapies to patients that significantly improve their lives.

Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.

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