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Administrative Country Medical Director assistance (Temporary)


Herzliya Pituach
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Job Details

Administrative Assistant -. CMD



Temporary position for 9 month

Role Description

The Administrative Assistant for the CMD will provide comprehensive support to the department executing a full range of administrative duties. The role performs normal office functions such as setting up and maintaining files; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to the group they are supporting.


+ Proactively maintains complex calendar of the CMD, accepts and declines appointments, anticipates conflicts, and resolves problems. Coordinates activities for meetings and events including contingency planning, proactive problem solving (e.g., ordering of food and AV equipment, handling issues for offsite meetings). Provides administrative support for meetings such as agenda development and distribution; coordinating, distributing and follow-up on minutes and materials for meetings. Handles full spectrum of travel arrangements for the CMD and his/her visitors (i.e., research/book flights, hotels and ground transportation; cross-site access, passport and visa documents) and itineraries including contingency planning and ad hoc issues management and expense reports (i.e., creating and submitting expense reports of the CMD; gathering receipts and charge details; AMEX reconciliation). Coordinate visits of external individual to the site. Independently plans and executes work to meet assigned objectives and helps other administrative colleagues during absences from the office or as backup when necessary. Provides copying, faxing, scanning and printing support to assigned leaders and colleagues. Provides support for facility requests and office supplies as needed.

+ Manage the process of ACM and ARIBA according to the MAPP, per need of the medical department, and as prioritize by the CMD Anticipates and resolves broad range of problems or conflicts; guides others in processes (e.g., meeting conflicts, overlapping deadlines, IT issues, team interactions and behaviors). Takes personal accountability for quality of own work that impacts the department and understands impacts of actions. Ensures accuracy of work and uses judgment to determine work methods in different situations.

+ Support the medical department and the nurse team in handling phone calls from consumers, including coordinating replacement of equipment to patients with product complaints

+ Support the CMD in ad hoc activities per need


BA degree

3 year's administrative experience

Demonstrates expert knowledge and proficiency with general office procedures such as telephone reception, customer service, e-mail etiquette, commonly used office software (e.g., Outlook, MS Office-Word, Excel, PowerPoint, Visio) and expert knowledge of Pfizer specific processes and procedures applicable to the line/Site (e.g., XMS, Pegasus, GCE, ARIBA, Pfizer IT platforms). Skilled in utilizing the following Pfizer applications and systems: Teleconference Services, SharePoint Grip/GIDM). Has expert knowledge of standard and Pfizer specific business supplies, equipment, and/or office services, ordering and inventory control. Proactively balancing tasks, activities and priorities for self and others.

Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.
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