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Administrative Lead


Groton, CT
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Job Details

Job Title Administrative Lead

JobID 1619115

Location: Groton, CT

Description **ROLE SUMMARY**

The candidate will be responsible for day-to-day administrative and business support to assigned LT members and members of their teams. This proactive and independently working professional will be expected to deliver quality administrative skills. This role requires interfacing with multiple stakeholders at all levels of R&D and BT organizations internally and at times externally. The candidate will partner with other administrative staff members in a team oriented approach including providing backup coverage as appropriate.


+ Maintains calendars, departmental agendas, document repositories, and distribution lists; makes travel arrangements; schedules routine meetings; completes expense reports for assigned LT members

+ Organizes large scope meetings and visits (agenda, reservations, logistics)

+ Completes a variety of more complex non-routine assignments/special projects as needed

+ Understands, follows and serves as a departmental subject matter expert on Pfizer's administrative procedures and processes

+ Recognized as having a full administrative knowledge base and uses knowledge to advise other administrative colleagues within work group

+ Has accountability for taking action, following through and recommending change when needed

+ Interacts with colleagues in a constructive, professional way to process requests and deliver a wide level of service.

+ Builds a good working relationship with colleagues at all levels in all departments/lines

+ Responsible for independent work output and utilizes network to answer questions outside of area of expertise.

+ Takes personal responsibility for quality of work that impacts supervisor/department/line. Is aware of / can anticipate consequences of own actions


+ High School Diploma is required, Associate's degree or greater is preferred for this position. Candidate should have 7-10 years administrative experience that demonstrates an ability to carry out all office functions proficiently and to complete quality work on a timely basis

+ Independent, pro-active, self-motivated with strong organizational skills and possess the ability to manage priorities, and handle multiple tasks with frequent, tight deadlines

+ Resourcefulness with proven ability to anticipate needs, prioritize responsibilities, manage multiple priorities with tight timelines, and take initiative

+ Ability to work well both in team environment as well as operate independently with minimal supervision

+ Strong knowledge and proficiency with general office software (e.g., MS Office-Word, Excel, PowerPoint, Outlook) and strong knowledge of Pfizer specific tools, processes and procedures (e.g., PTE, ARIBA, WebEx, SharePoint, Box)

+ Excellent communication skills with an ability to respond with professionalism in verbal as well as written communications.

+ Excellent attention to detail and follow-up skills.

+ Excellent judgment and ability to work with confidential documents and information

**EEO & Employment Eligibility**

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.

**Sunshine Act**

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative

**Additional Offer Details:**

- Last Date to Apply for Job: 11/5/2017

- Grade: Non-exempt, grade 8

- Eligible for Employee Referral Bonus

Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.

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