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Auto Auction Dealer Registration Clerk

Cox Automotive

Riverside, CA
Job Code:
Cox Automotive
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Job Details

Company Cox Automotive
Title: Auto Auction Dealer Registration Clerk
JobID: 1712518
Category: Business Operations
Industry: Cox Automotive
Job Type: Full-time


Job Description:
This position ensures the efficient and accurate registration of new dealers to the Auction, and maintains and updates the current dealer database and files.
Job Responsibilities:
  • Process new dealer applications by obtaining the appropriate registration documents according to Auction policy, such as dealer license, registration and insurance, bank reference, tax ID number, etc.
  • Maintain appropriate dealer files, updating items as needed.
  • Obtain credit reports on new dealers as necessary; obtain references from affiliated Auctions; and verify dealer licenses by contacting the state DMV offices.
  • Verify validity and status of dealer insurance records, as well as business address and phone numbers. Create dealer Auction ID cards and familiarize new dealers with appropriate Auction policies.
  • Work on the dealer registration counter on sale day, registering new dealers, issuing bidder badges, updating dealer information, answering questions, and assisting customers.
  • Load and/or update required dealer information into Auction Access System and the AS 400 by scanning dealer documents into the system, taking dealer photos, and providing them with an ID card.
  • Work with the front office department to maintain titles and checks for dealers who have not provided required documentation and follow-up as needed.
  • Handle dealer status problems, input dealer dollar limits, and coordinate with the collection department regarding new dealers placed on "cash status". Update weekly list for appropriate distribution.
  • Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such. Actively participate in support of all safety activities aligned with Safety Excellence.
  • Perform other duties as assigned by management.
  • May be required to work overtime (more than 40 hours per week) as business needs dictate.


  • High School Diploma or equivalent required.
  • 1 - 3 years Auction experience or 2 - 4 years dealership experience strongly preferred. Previous experience in sales support role desired.
  • Effective communication (written and verbal) and interpersonal skills required.
  • Ability to work in a high performance, fast-paced team environment.
  • Solid computer skills, including ability to use Internet and MS Office effectively.
  • Ability to adapt to and work effectively within a constantly changing environment.
  • Excellent customer service and problem solving skills required.
  • Ability to sit or stand for prolonged periods of time.
  • Ability to perform repetitive tasks; manual dexterity.
  • Vision abilities required include close, distance and depth percept



    About Cox Automotive


    Cox Automotive is transforming the way the world buys, sells and owns cars with industry-leading digital marketing, retail, financial and wholesale solutions for consumers, dealers, manufacturers and the overall automotive ecosystem worldwide. The Cox Automotive family includes Autotrader®,®, Dealertrack®, Kelley Blue Book®, Manheim®, NextGear Capital®, vAuto®, VinSolutions®, Xtime®, incadea® and a host of other brands. With a complete and connected view of the automotive ecosystem, Cox Automotive is a global company connecting people, cars and capabilities with services that link the automotive value chain. Cox Automotive is a subsidiary of Cox Enterprises. For more information about Cox Automotive, visit

    Organization: Cox Automotive

    Primary Location: US-CA-Riverside-6446 Fremont St

    Employee Status: Regular

    Job Level: Individual Contributor

    Shift: Day Job

    Travel: Yes, 5 % of the Time

    Schedule: Full-time

    Unposting Date: 2017-08-28
    Apply on the Company Site
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