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Aviation Sr. Scheduler

PepsiCo Inc.

White Plains, NY
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Job Details

Auto req ID: 138655BR
External Posting Title: Aviation Sr. Scheduler
Job Description

PepsiCo Aviation is an established corporate flight department that operates worldwide. As a member of our Scheduling Team, youll play a key role in scheduling and coordinating executive travel, and work closely with our pilots, technicians and administrative staff to deliver world-class service to our customers. If you have aircraft scheduling experience, and enjoy working in a fast paced environment, this could be a great opportunity.

Key Responsibilities:

  • Work closely with Manager of Flight Operations and Manager of Maintenance to schedule and coordinate use of PepsiCo aircraft and crews to support high-priority travel for Company executives.
  • Assist requesters with trip planning to make efficient use of time and resources. Handle any trip changes and issues that may arise.
  • Flight-follow aircraft and coordinate changes in the itinerary or passenger manifest with the crew and others, as required.
  • Provide on-call scheduling support when assigned to stand-by duty during non-business hours, weekends, and holidays.
  • Answers the scheduling phone line and responds to requests for use of PepsiCo aircraft.
  • Records and updates all available information regarding a trip request in the computer scheduling system.
  • Notifies the Manager of Flight Scheduling, the base Manager of Flight Operations, and the Director of Aviation of all requests for international travel, non-business (personal) travel, or potential use of charter aircraft.
  • Ensures that passengers have current passports, visas, and other personal documents required for international travel,
  • Arranges landing and departure slots at required airports
  • Time permitting, may arrange hotel reservations, ground transportation, and/or airline reservations for PepsiCo employees.
  • Conducts pre-departure briefing for crewmembers and ensures they have a current package of trip documents
  • Tracks the weather daily as it relates to the flight schedule and formulates contingency plans for mechanical and weather delays.
  • Assists in preparing reports of division use for management summaries and period charge backs.


  • High school diploma required.
  • Two years of aircraft scheduling/dispatch experience.
  • Two years experience of direct interaction with travel coordinators preferably dealing with top-level executives.
  • Two years experience using a computer flight scheduling and records-keeping system, demonstrating a thorough understanding of its use.
  • Experience with international trip planning (desired).
  • Demonstrates a comprehensive knowledge of the PepsiCo Aviation Department Policies and Procedures Manual, CFRs, and other regulations applicable to the aviation environment.
  • Proficiency in people skills when interacting with others, both inside and outside the department.
  • Ability to communicate well with othersboth conversationally, and in writing.

Relocation Eligible: Not Eligible for Relocation
Job Category: Administrative Support
Job Type: Regular

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy

Please view our Pay Transparency Statement","city":"White Plains","state":"New York","country":"United States","country_code":"US",
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Performance with Purpose

Out performing ourselves is a rush. That's why we perform with purpose. Together, we blaze new trails, succeed, celebrate and then do something even bigger. We never settle for second best. At PepsiCo we're not just committed to performing well as individuals, but as a team, to strengthen the company as a whole.

Around the world, we're working hard to give people the tastes they crave and the nutrition they need. We dream globally and act locally, constantly innovating to sustain our planet, our people, our communities and our business practices. New markets mean new ways of doing business, and new ways of addressing health concerns, cultural differences and environmental challenges. Every day is an adventure, and an opportunity for personal and professional growth.

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