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BD Operations Coordinator


New York, NY
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Job Details

Job Title BD Operations Coordinator

JobID 1051874-1852

Location: New York, NY

Description *About Pfizer*

A career at Pfizer offers opportunity, ownership and impact.All over the world, Pfizer colleagues work together to positively impact health for everyone, everywhere. Our colleagues have the opportunity to grow and develop a career that offers both individual and company success; be part of an ownership culture that values diversity and where all colleagues are energized and engaged; and the ability to impact the health and lives of millions of people. Pfizer, a global leader in the biopharmaceutical industry, is continuously seeking top talent who are inspired by our purpose to innovate to bring therapies to patients that significantly improve their lives.

*Role Description*

All over the world, Pfizer colleagues are working together to positively impact health for everyone, everywhere. Each position at Pfizer touches and contributes to the success of our business and our world. That's why, as one of the global leaders in the biopharmaceutical industry, Pfizer is committed to seeking out inspired new talent who share our core values and mission of making the world a healthier place.This specific role is a key part of the WWBD Integration, Operations and Alliance Management team - working on some of the ELT's most important issues. The WWBD Integration, Operations and Alliance Management (WWBD IOAM) team is responsible for managing Pfizer's integration, transition and material partnering efforts:*Responsibilities start before due diligence, through offer to close and transition.oEarly activities are highly confidentialoTeam scope for enterprise, multi-BU, single-BU and early (WRD) dealsoIOAM can have significant interaction with deal counterparties, partner organizations and Pfizer's consulting support for specific projects*All members of the team are expected to be high performers for their grades, for their roles and for Pfizer*This role will be interacting and supporting Pfizer teams (and Pfizer seniorleaders) under high-pressure


Responsibilities are varied, serving as the operational linchpin of a number of different WWBD and IOAM-specific processes across the range of the team's responsibilitiesDeal process responsibilities1.Arrange and execute logistics for monthly External Opportunity Review (EOR) meeting, core monthly review of the Pfizer deal pipeline2.Prepare monthly EOR forecast analysis (of WWBD and ERDI accuracy and forecasting governance requirements), look for trends and report to the BD Operations VP3.Prepare monthly EOR speaker analysis (of WWBD and ERDI involvement in the EOR meeting), look for trends and report to the BD Operations VP4.Keep the WWBD GroupSite calendar up to date, selections of which are regularly presented to monthly LT meeting who cascade through the group5.Maintain and administer the DL-Call Captain List and the internal-only Centralized Deal Database ("CDD") 6.Receive, assign and track the transom communications, and report resolutions and/or adverse events in Kairos system.Pfizer integration community meetings7. Supervise usage of the Pfizer Integration Community (PIC) SharePoint, including the grouping, presenting and administration of iboth internally and externally generated materials8. Manage the internal-only IM and AM team Share Point sites9. Maintain list of Pfizer Integration Community (PIC) members and contact information, quickly resolving additions/subtractions10.Execute bimonthly Pfizer Integration Tracking Tool ("PfiTT") vs. Hospira One-Time Cost ("HOT") Actual Comparison one-time cost rollup report for Executive Leadership Team's Steering Committee.11.Engage with PfiTT Super Users to resolve "milestones and actions" update delinquencies for Steering Committee rollup reports. 12.Attend IOAM team and Pfizer Integration Community meetings, keeping this role in touch with the state of the practice, with important project stakeholders and the prioritization of current and future activities*Create agendas*Participate in *Understand the ebb and flow of team responsibilities / activity*Issue meeting minutes when appropriate or as requestedAdministrative support responsibilities13.Support the packed, complex and changeable calendar for WWBD IOAM VP*This includes not only scheduling and accepting meetings, but understanding how the meeting fits in with the overall picture*Ideal candidate must have the ability to anticipate and proactively resolve conflicts*Ideal candidate must use diplomacy to resolve problems, large and small14.Schedule and coordinate all team meetings; 1:1's with direct reports; team meetings; WWBD group meetings and other meetings as needed with LT members. Schedule and manage additional meetings at the request of direct reports15.Manage, maintain, and grant access to the following distribution lists and document resources: DL-WWBD-EOR, WWBD SharePoint Calendar16.Support the WWBD Conference Lead on the following offsite annual special events, requiring ad hoc report and analyses development: J.P. Morgan Conference, BIO International Convention and annual WWBD Town Hall Offsite17.Responsible for all logistics of meetings including conference room reservations; videoconferencing; food ordering; teleconference information; live meeting.18.Manage all travel required for VP and large events of IOAM team mission. This might at times include complex international travel; visa preparation; ground; hotel. Some management of meeting logistics internationally may also be occasionally required, working with Pfizer colleagues in other countries19. Work closely with outside vendors, providing support when needed with meeting scheduling and office space.20.Supervise Purchase Order's thru the Ariba system, also tracking payment of invoices21.Prepare expense reports for VPs and Integration and Alliance Management colleagues in NYC22.Photocopy and print materials as needed.23.Order office supplies and IT equipment as requested24.Work closely with the administrative assistants with regard to coverage within the Division (WWBD); facilitate the management of overall workflow25.Support cross-functional relationships with BT, Finance, Procurement, BCD, Global Security, Legal, Operations, HR, Software Central, PfizerWorks, Conference Solutions, Global Creative Solutions, etc. departments/functions for proper execution of operational processes.26.Commit to continuous improvement. Consistently attempt to formulate and improve upon approaches and methods to workflow, behavior and relationships in order to improve productivity and efficiency.27.Handle extremely confidential matters on a regular basis.*Successful candidates may regularly be on legal "control lists" prohibiting trade in PFE and other publicly traded stocks*Successful candidates will regularly be involved in confidential activities not for discussion externally or with Pfizer colleagues


*Candidate should have 5-7 years administrative experience that demonstrates an abilityto carry out all office functions proficiently*As most of the team's work happens "through the matrix," experience and proven success in large organizations a must*Exposure to BD, legal or compliance environments a plus - looking for experience with confidentiality and complex internal/external stakeholder environments*Supervisory experience a plus; Bachelor's degree preferredTECHNICAL SKILLS REQUIREMENTS*Candidate should possess excellent communication skills with an ability to respondwith professionalism in verbal as well as written communications.*Ability to communicate and work effectively with all levels of management.*Candidate should be a self-starter, demonstrate resourcefulness with ability to anticipateneeds, prioritize responsibilities and take initiative.*Excellent attention to detail.*Excellent follow-up skills.*Excellent typing and proofreading skills.*Candidate must be independent, pro-active, self-motivated with strong organizationalskills and possess the ability to manage priorities, handle multiple tasks with frequent tight deadlines, work well in team environments, and be productive when working independently with minimal supervision.*Excellent judgment as well as the ability to work with extremely confidentialdocuments, information and meetings*Strong working knowledge of Word, Excel and Outlook; in addition to Pfizerapplications such as GCE, Ariba, Share Point.*Ability and willingness to handle special projects.*Ability to work in a team environment and share workload routinely with otheradministrative support*Availability to work flexible hours (early AM, overtime, etc.) when neededPHYSICAL/MENTAL REQUIREMENTS Office work with significant screen and telephone timeNON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS BD in general is subject to significant increases and decreases in burden, based on the needs of deal and project flow. Some of the enterprise's most complex and important projects (Allergan, Optionality) run through this office - and the BD Operations Coordinator, as part of the team, will be expected to help provide exemplary service to the rest of the enterprise.There is regular opportunity for overtime in the role.

*EEO & Employment Eligibility*

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.

*BD Operations Coordinator*
*New York, New York*

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