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Capital Project Support Specialist


Kalamazoo, MI
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Job Details

The position is responsible for providing project support to the Project Engineering leadership team and Project Managers. The Project Support Specialist must work well in supporting the entire team and ensure he/she understands the team roles and responsibilities, project deliverables and related dependencies. This position provides financial and project support to Project Engineering. Primary accountabilities are maintain project cost sheets, data entry, PO creation, support and improve project engineering processes. The support accountabilities include timely and accurate response to a wide variety of requests. Interact with project engineering team members, management, and other peer enabling groups to establish and maintain requirements for assigned project support.

+ Capital Project Authorizations


+ Assist with development and routing of electronic capital funding requests (eCPA's).

+ Facilitate requests for release of Contingency funding.

+ Procurement

+ Initiate capital purchase orders, changes, and closures. Initiate work orders for assigned projects.

+ Complete documentation to confirm compliance with the Foreign Corrupt Practices Act (FCPA) when dealing with suppliers outside the US.

+ Complete Bid Exception requests where appropriate with input from the Project Manager.

+ Work closely with all suppliers, vendors, and Procurement on all capital purchases.

+ Expedite PO's and purchases as required.

+ Initiate and maintain vendor qualification documentation.

+ Maintain purchase order tracking logs and issue accrual guidance.

+ Provide follow up with suppliers to assure timely deliveries or be aware of delays that may impact project schedule.

+ Resolve discrepancies in PO's, between financial systems and with other enabling groups including GFSS, finance, procurement, EAMS.

+ Invoicing

+ Work with suppliers to assure timely submittal and approval of invoices.

+ Expedite vendor and contractor invoices to help accurately reflect the value of receipts in capital cash flow.

+ Resolve invoicing discrepancies.

+ Shipping Receiving

+ Facilitate capital receiving and storage. Maintain receipt inventory for capital projects.

+ Manage capital receiving SharePoint site and communications.

+ Project Reports

+ Maintain cost spreadsheets on all assigned projects and assist the Project Managers in accurate assessment of project status and forecasting, project fund dates, project closure dates, and other critical project information.

+ Ensure alignment between SAP project accounting and our portfolio manager database.

+ Support and manage cost controls for the broader team including area, driver, project manager, and other key site forecasts. Support, develop, and create spreadsheets and presentations to support periodic reporting and repetitive meetings.

+ Ensure complete, accurate and timely reporting of project status and issues to the appropriate levels in the department. Develop meeting agendas and presentations to support Engineering leadership.

+ Finance Functions

+ Handle project closure for capital projects. This includes PO reconciliation, drawings reconciliations, creation of asset capitalization, GCR reconciliation, spare parts FFI verification, verification of RFPM set-up, and other tasks.

+ Support corporate procedures on capital and expense guidelines, corporate procurement guidelines, bid exceptions and other project management guidelines and practices.

+ Maintain Pfizer confidentiality on bids, finances, and all other information.

+ Understand and facilitate taxation or no taxation on purchases per guidelines.

+ Engineering Business Process Systems

+ Administer Project Engineering's SharePoint site.

+ Maintain all forms for Project Engineering.

+ Support, execute, and handle routing processes for CPA, Project Initiation Forms, Project Engineer assignments, Single Purchase Capital Requests (SPCR's), Project Change Notices, NOEM's, Contingency Requests, and other electronic routings.

+ Active participation on various departmental improvement and efficiency initiatives.

+ Identify suggested areas of improvement.

+ Communications

+ Communicate in a timely fashion all issues with potential impact on the commitments made in the CPA relative to budget available, commitments, forecasted spend, remaining to buy, known and unknown scope changes.

+ Ensure frequent and effective communication between the Project Manager, leadership team and all stakeholders.


+ Education: High school diploma with Associate degree or equivalent in finance, accounting, engineering or technical discipline.

+ Experience: Minimum of 3 years preferred finance, project management experience with Pfizer systems such as Ariba, SAP, and the Capital Portfolio Manager (CPM). Experience preferred as a financial analyst, accountant, administrative assistant, or other project supporting role.


Project Engineering, Procurement, Finance, GFS, Maintenance, and Contract Firms supporting capital execution.

**EEO & Employment Eligibility**

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.

**Sunshine Act**

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

**Additional Offer Details:**

+ **Last Date to Apply for Job: January 4th**

+ Eligible for Relocation Package

Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.
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