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Contracts Administrator


Location:
TN-BRENTWOOD System, ID
Date:
11/21/2017
2017-11-212017-12-20
Job Code:
66583
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Job Details

Careers Center - Contracts Administrator

Contracts Administrator

US-TN-BRENTWOOD
System ID
66583
Category
Legal
Relocation Type
No
Position Type
Open Position

Unit Description

Sodexo CTM in Brentwood TN, a growth oriented and technology service focused division of Sodexo, is seeking a well-qualified candidate for the Contracts Administrator position. The ideal candidate will have solid contracts management and administration background as well as great performance tracking record. The candidate must be self-motivated, flexible, able to change work priority as needed, well organized, attentive to detail and accuracy, resourceful, and efficient with time management.

The primary responsibility of this position is to administer CTM client’s contracts, process contracts amendments and renewals; help review vendor contract agreements when needed. This role will prepare templates, letters, memos, and other documents using Word, spreadsheet, database, or presentation software. Enter and retrieve contract information/data contained in computer databases and transmit information between systems.

We are looking for candidates who have the ability to:

  • Coordinate with Sales Department with requested changes from the Client
  • Draft the changes to the contract and review them with legal team
  • Make all final changes to the contract and present an executable copy to the Sales Executive
  • Suggest improvement to the current boilerplate and work with leadership on any changes
  • Prepare and distribute information regarding contract requirements, status updates, etc.
  • Track all custom specifications included in the contract
  • Work with the onsite team to ensure that each client is fulfilling their contract terms
  • Explain terms and conditions to field Director
  • Draft language for current clients for changes to their contract
  • Monitor contract amendment completion for all sites
  • Process multiple amendments each month and notify all necessary parties
  • Calculate accruals/credits from each amendment for AR to ensure monthly billings are correct
  • Have all amendments countersigned and returned to the onsite team
  • Help draft and review vendor contracts
  • Store all documents on a network drive so that they can be accessed by all necessary parties
  • Work quickly under tight timeline when needed

Education/Experience Preferred:

  • Bachelor’s degree in Business, Prelaw or Finance
  • 2 to 3 years of Contracts Administration experiences
  • Certified paralegal is preferred
  • In-depth knowledge of contract structures, components and language
  • Strong interpersonal and client-service skills
  • Excellent written and verbal communication skills
  • Demonstrated experience with Microsoft office suites; intermediate to advanced Excel skills

Position Summary

Under general supervision, works with various Segment, corporate and client personnel to ensure the integrity of operations aligns with the contractual commitments and assesses the liability of Sodexo during each phase of the process, bid proposal, contract negotiations, agreements and amendments. Drafts, negotiates, and administers all aspects of single segment, single region, single service, and single location contracts, unit sub-contracts and franchise agreements with a value below $5M from request for proposal through life of contract for all Segments.

Qualifications & Requirements

Basic Education Requirement - Associate's Degree

Basic Functional Experience – 2 years of experience in contracting or related experience

Sodexo is an EEO/AA/Minority/Female/Disability/Veteran employer.

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