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Contracts Administrator


Capelle Ad Ijssel
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Job Details

Reporting into the Operations Lead of PEBV, the Contract Administrator will ensure the integrity of Pfizer's export contract workflow, and provide a point of accountability for the management, monitoring, archiving and compliance of Pfizer's export contract portfolio.

The contract Administrator will ensure the full implementation of PEBV's New Customer and Contract SOP, and will support the Operations Lead in ensuring pro-active updates of the SOP as the business model evolves. The role will be responsible for both hard copy and e-copy management and archiving of all legal documentation for PEBV, including the utilization and maintenance of the PEBV e-archiving standard - CLM. In addition, the Contract Administrator will be responsible for maintaining SAP active contract status as part of a key control for contract adherence.

Consistent and accurate application of PEBV's contract SOP will ensure that local market, legal, Commercial Finance leadership, Global Supply Chain and Portfolio Management and other relevant stakeholders in the contracting process are working within a single global standard to ensure uniformity of approach.

**Detailed areas of Responsibility:**

+ Manage the Pfizer Export Contract Management SOP, including archiving management

+ Coordinate across markets, Export Company, Regional/Global Legal, relevant notaries and other key internal and external stakeholders in the contract management process to ensure all contract issues are managed in line with expected Pfizer standards and required timelines

+ Serve as single point of accountability for contract status monitoring, ensuring pro-active management of new contracts, contract reviews and contract amendments' (including, where necessary, termination processes)

+ Partner with markets and central teams to ensure English language versions of contracts exist (where local language or alphabet is used)

+ Establish review processes with key enabling functions to ensure Pfizer standardization of key terms and conditions (Incoterms etc), risk management (Letter of Credit), compliance (Global Trade Compliance checks and application) and other key requirements within the contracting space with export third party customers/distributors

+ Ensure overall integrity of Pfizer's management of export contracts, pro-actively raising issues for review and governance as required

+ Maintain active contract status in Sap for all PEBV third party customers

**Job knowledge and skills:**

+ 5 years minimum experience in paralegal/contract management, administration and monitoring essential

+ Experience influencing and working across matrix organizations, preferably at regional or global level, required

+ Working knowledge of SAP master data (customer and/or pricing) preferred, but not essential

+ Proficient in Microsoft Office suite

+ Fluent spoken and written English language skills required. Multi-lingual skills preferred

Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.
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