Executive Admin Assistant

  • Location:
    Bangalore, Karnataka, India
  • Area of Interest
    Project or Program Management
  • Job Type
    Professional
  • Technology Interest
    Service Provider
  • Job Id
    1219776
New

Completes a broad variety of administrative tasks for the BU Head: managing an extremely active calendar of appointments; completing expense reports ; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

 

Roles & Responsibilities:-

·         Plans, coordinates and ensures the schedule is followed. Provides "gatekeeper" and "gateway" role, to the directors time and office.

·         Researches, prioritizes, and follows up on incoming issues and concerns addressed to the director, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

·         Provides a bridge for smooth communication between the director’s office and other internal departments

·         Works closely and effectively with the director to keep her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Director updated.

·         Successfully completes critical aspects of deliverables with a hands-on approach

·         Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through to successful completion, often with deadline pressures.

·         Assists in coordinating the agenda of senior management team meetings and off-sites, and all hands meetings

·         Facilitates / coordination of travel

 

Qualifications

·         Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

·         Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, Mgt team

·         Expert level written and verbal communication skills

·         Demonstrated proactive approaches to problem-solving with strong decision-making capability

·         Highly resourceful team-player, with the ability to also be extremely effective independently

·         Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

·         Bachelor's degree required

·         Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

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