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Executive Administrative Assistant


Arlington, VA
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Job Details

We are currently seeking an executive administrative assistant to join Trustify and play a critical role in successfully executing while growing exponentially.

You will be a key and critical member of the team positioned to truly make a difference here and in the lives of those we serve

The administrative executive is a critical member of the support staff and provides personalized secretarial and organized administrative support as needed to the executive in a professional and timely manner

First, some information about Trustify:

  • We are democratizing access to private investigation and intelligence services for every individual, family, household, business and non-profit in the World
  • We are woman co-founded and woman led.
  • Thousands of pro bono cases helping victims of human trafficking, domestic violence, unjust incarceration, abuse and more
  • Our staff is more than 70% female

The administrative executive works one-to-one with executives on a wide variety of matters. The candidate must be hyper-organized, flexible in terms of schedule and responsibilities, and willing to work tirelessly to meet the demands of our growing organization.The ideal candidate will have a cheery disposition, great communication abilities, prowess in managing lots of tasks and projects in parallel, impeccable organizational skills and prior experience in an assistant role

Administrative Executive Duties and Responsibilities

  • Sole administrative assistant to the highest ranking executives at the company
  • Manage calendar, tasks, reports, email, mail, and packages for President & CEO
  • Maintain master corporate calendar of all all-hands events, charity work, volunteer opportunities, pro bono work, holidays and vacations
  • Receive incoming calls and emails; take messages, respond appropriately and route correspondence to the appropriate executive of staff member
  • Handle requests, feedback and queries quickly and professionally
  • Maintain electronic meeting notes, progress reports, arrange meetings and appointments and provide reminders as needed
  • Arrange executive travel, hotel and dining arrangements as needed
  • Take dictation and meeting minutes, accurately enter notes and distribute
  • Monitor office supply levels; reorder when appropriate
  • Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services
  • Produce professional-quality reports, presentations and briefs
  • Develop and carry out an efficient documentation and filing system for both paper and electronic records
  • Delegate tasks as appropriate to other members of the team


Administrative Executive Requirements and Qualifications

  • Minimum 5 years’ experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
  • Full knowledge of office management systems and procedures
  • Current in today’s office technology, and computer software including:
    • Google Apps - Google calendar, mail, drive, docs, etc
    • A task management or project management tool like Todoist, Asana, Basecamp or equivalent
    • Dropbox
  • Proficiency in English; second language a plus
  • Exemplary planning and time management skills
  • Ability to stay calm and on-task in high-stress situations
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communications skills
  • Discretion with personal and confidential information
  • Basic bookkeeping and math skills


  • Diversity is critically important to us, hence why our staff composition is > 40% ethnic minority
  • Nursing mothers rooms in the office, liberal maternity/paternity leave, adoption stipend benefit
  • Competitive base salary & equity plan
  • Health, dental, & vision coverage
  • Casual work environment
  • Great location in Crystal City and Metro accessible
  • Commuter benefit stipend
  • Free gym access
  • 8 for 8 Community Service Policy
  • Opportunity to work with talented people who have fun in the workplace
Apply on the Company Site
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