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Executive Assistant - Global Insights

PepsiCo Inc.

Harrison, NY 10577
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Job Details

Auto req ID: 139381BR
External Posting Title: Executive Assistant - Global Insights
Job Description

The Executive Assistant contributes to the efficient day-to-day operations of the Global Insights Function and directly supports the two VP of Global Insights.

The Executive Assistant is required to perform a range of duties including but not limited to:

  • Maintain content, accuracy and visual organization of files (or informational databases)
  • Manage, update and appropriately communicate departmental documents (i.e. weekly itinerary, organizational announcements, DL lists, service anniversary lists)
  • Interface appropriately with many internal and external clients, and senior executives
  • Provide critical coordination support for executive and coordinate with direct reports (and their administrative support) enabling broader team
  • Coordinate travel plans and visas (domestic and international)
  • Manage Visa application process as necessary
  • Reconcile accurate monthly T&E, SAP, P-Card for VPs and department accordingly
  • Serve as a resource person by contacting or responding to inquiries
  • Manage external vendors invoices (initiate PO# and manage the SAP invoicing process)
  • Managing executives calendar as well as scheduling meetings and conference calls (includes staff and senior management meetings within PepsiCo, external suppliers and consultants) both domestically and internationally.
  • Coordinating staff meetings internal and external events as needed
  • Prepare and handle confidential and personnel information with the utmost trust


Qualifications & Requirements:

  • 4+ years of administrative experience supporting executive level management
  • Proven track record of supporting multiple managers as well as managing multiple and competing priorities
  • Must be highly organized, pay close attention to details and proactively follow-up
  • Ability to manage workload in a fast paced and high intensity work environment
  • Proficiency using Microsoft Office suite (Outlook, Word, Excel, PowerPoint) and MAC/Apple devices and software programs

  • Must have strong interpersonal, time management, and resourceful problem solving skills
  • Ability to make clear and timely decisions
  • Ability to develop a work schedule, set goals, create/implement actions plans and monitor progress towards goal
  • Must display professional maturity and have ability to support and interact with all levels of management
  • Ability to change focus of work seamlessly without loss of efficiency, and adapting to unexpected request
  • Must be familiar with business technology including but not limited to web conferencing, eRoom, SAP, portals, etc.
  • Proficiency in the use of office equipment such as computer, voice messaging and digital multi-functional devices (fax/copier/scanner/printer)
  • Knowledge of PepsiCo Systems (T&E, SAP, Concur)

Relocation Eligible: Not Eligible for Relocation
Job Category: Administrative Support
Job Type: Temporary

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy

Please view our Pay Transparency Statement","city":"Purchase","state":"New York","country":"United States","country_code":"US",
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Performance with Purpose

Out performing ourselves is a rush. That's why we perform with purpose. Together, we blaze new trails, succeed, celebrate and then do something even bigger. We never settle for second best. At PepsiCo we're not just committed to performing well as individuals, but as a team, to strengthen the company as a whole.

Around the world, we're working hard to give people the tastes they crave and the nutrition they need. We dream globally and act locally, constantly innovating to sustain our planet, our people, our communities and our business practices. New markets mean new ways of doing business, and new ways of addressing health concerns, cultural differences and environmental challenges. Every day is an adventure, and an opportunity for personal and professional growth.

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