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Executive Assistant


Newark, NJ
Job Code:
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Job Details

Position Title: Executive Assistant
Job Code: 398378
Job Location: New Jersey-Newark

Two exciting opportunities in The Global Communications & Brand Marketing & Advertising. The in-house corporate communications and advertising department is a fast-paced, high energy environment on a mission to reinvigorate the Prudential brand. 


The Executive Assistants develop a keen understanding of the culture and dynamics of the business, and provide support to Senior leaders in the group. In this role, you will develop strong relationships with support staff of our business partners to help prioritize schedules.



  • Support the VPs in their day to day responsibilities by managing heavy schedules, travel and speaking commitments
  • Make travel arrangements and administer expense reports
  • Using advanced PPT skills, assist in developing presentations
  • Assist in collecting web-based queries and research and synthesize materials needed for strategy deliverables
  • Draft responses for supervisor’s review on routine correspondence
  • Screen calls and responds to routine and non-routine calls
  • Coordinate large scale events and meetings with key internal clients, staff and senior executives including booking external venues, catering, materials, etc.
  • Receive general instructions and direction and refer unusual problems to superior
  • Clarify company policy and procedures and may verbally communicate sensitive information to senior management, or external contacts
  • Manage training budgets and manage relationships with external training providers




  • A minimum of a High School degree required; college education preferred
  • 5 years of experience supporting senior level executives as an executive assistant
  • Familiarity with advertising and/or marketing services is a plus
  • Prior experience working in a matrixed corporate environment is desired
  • Ability to develop positive working relationships with internal clients to enhance efficiency and effectiveness in the job
  • A high level of initiative and ability to anticipate issues, proactively provide realistic and potential solutions, and make precise, accurate and timely administrative judgments
  • Must be able to work independently and manage his/her workload especially under tight time constraints
  • Clear, concise and confident verbal and written communication skills
  • Excellent organizational skills, attention to detail, strong proofreading capabilities
  • Ability to deal with sensitive matters while maintaining strict confidentiality
  • Proficiency in Microsoft Office (Word, Excel and PowerPoint) with strong emphasis on PPT skills to develop corporate level presentations to Senior leadership
  • Cheerful, social, positive, adaptable, and proactive personality traits are preferred


Prudential is a multinational financial services leader with operations in the United States, Asia, Europe, and Latin America. Leveraging its heritage of life insurance and asset management expertise, Prudential is focused on helping individual and institutional customers grow and protect their wealth. The company's well-known Rock symbol is an icon of strength, stability, expertise and innovation that has stood the test of time. Prudential's businesses offer a variety of products and services, including life insurance, annuities, retirement-related services, mutual funds, asset management, and real estate services.

We recognize that our strength and success are directly linked to the quality and skills of our diverse associates. We are proud to be a place where talented people who want to make a difference can grow as professionals, leaders, and as individuals. Visit to learn more about our values, our history and our brand.

Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status, or any other characteristic protected by law.

Note that this posting is intended for individual applicants. Search firms or agencies should email Staffing at for more information about doing business with Prudential.
Job Function: Marketing/Advertising/Public Relations/Corp. Communications
Schedule: Full-time
Apply on the Company Site

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