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Executive Assistant

Cox Automotive

Redwood City, CA
Job Code:
Cox Automotive
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Job Details

Company Cox Automotive
Title: Executive Assistant
JobID: 178787
Category: Administrative Support
Industry: Cox Automotive
Job Type: Full-time


Cox Automotive is seeking an Executive Assistant to provide administrative leadership and support to an assigned group of business leaders. The individual will also serve as a liaison to facilitate tight collaboration among other business units and senior management teams; organizes and coordinates meetings, events, and the daily activities of the business leaders and oversees special projects. 

The Executive Assistant must be creative and enjoy working within a small entrepreneurial environment that is mission-driven, results-driven, and customer oriented.  The ideal individual will have the ability to exercise good judgement in a variety of situations with strong written and verbal communication, administrative, and organizational skills and the ability to maintain a realistic balance among multiple priorities.  The Executive Assistant will have the ability to work independently on projects from inception to completion and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Roles & Responsibilities:

Executive Support:

• Completes a broad variety of administrative tasks for the business leaders including: managing an extremely active calendar of appointments, completing expense reports; composing and preparing correspondence; arranging detailed travel plans that may include large meetings and gatherings, itineraries, agendas, etc.

• Plans, coordinates and ensures the business leaders schedule is followed yet available.  Provides “gateway” and “gatekeeper” role, creating win-win situations

• Communicates directly and on behalf of the business leaders with teammates, senior management, business partners, and customers.

• Research, prioritize, and follow up on incoming issues and concerns addressed to the business leaders, including those of a sensitive or confidential nature.

• Provides a bridge for smooth communication between the business leaders and internal departments demonstrating leadership and a philosophy of “customer over convenience”.  Demonstrating a leadership style to maintain credibility, trust, and support with senior management, sales staff, and customers.

• Works closely with senior leadership to keep them well informed of upcoming commitments and responsibilities, following up appropriately.  Acts as a “barometer”, having a sense for the issues taking place in the environment and keeping the business leaders updated.

• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the business leaders, some of which may require organizational agility and inter-discipline collaboration.

• Successfully complete critical aspects of deliverables with a hands-on approach including drafting letters, personal correspondence, and other tasks that facilitate the business leaders’ ability to lead growth and collaboration.

Strategic Initiatives:

• At times works with multiple individuals, teams or partners to gather, prepare and analyze critical and high impact information.

• Follows up on contacts made by the business leaders and supports the cultivation of ongoing relationships



  • Strong organization skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Very strong interpersonal skills and the ability to build relationship with stakeholders including management staff, sales team members, and affiliated BU’s.
  • Expert level written and verbal communication skills.
  • Emotional maturity
  • Highly resourceful team player with the ability to also be extremely effective independently
  • Demonstrates ability to achieve high performance goals and meet deadlines in a fast paced environment.
  • Forward looking thinker, who actively seeks opportunities and proposes solutions.

Education & Experience Requirements:

  • BA degree preferred
  • Strong work tenure with an entrepreneurial and growth oriented background
  • Experience and interest in creating internal and external communications and presentations
  • Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint)
  • and social media platforms.

About Cox Automotive


Cox Automotive Inc. is transforming the way the world buys, sells and owns cars with industry-leading digital marketing, software, financial, wholesale and e-commerce solutions for consumers, dealers, manufacturers and the overall automotive ecosystem worldwide. Committed to open choice and dedicated to strong partnerships, the Cox Automotive family includes Autotrader®, Dealer dot com®, Dealertrack®, Kelley Blue Book®, Manheim®, NextGear Capital®, vAuto®, Xtime® and a host of other brands. The global company has 33,000 team members in more than 200 locations and is partner to more than 40,000 auto dealers, as well as most major automobile manufacturers, while engaging U.S. consumer car buyers with the most recognized media brands in the industry. Cox Automotive is a subsidiary of Cox Enterprises Inc., an Atlanta-based company with revenues of $18 billion and approximately 60,000 employees. Cox Enterprises’ other major operating subsidiaries include Cox Communications and Cox Media Group. For more information about Cox Automotive, visit

Organization: Cox Automotive

Primary Location: US-CA-Redwood-1400 Bridge Pkwy

Employee Status: Regular

Job Level: Individual Contributor

Shift: Day Job

Travel: Yes, 5 % of the Time

Schedule: Full-time

Unposting Date: Ongoing
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