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Floor Plan Clerk

Cox Automotive


Location:
Houston, TX
Date:
12/11/2017
2017-12-112018-01-09
Job Code:
1719221
Cox Automotive
Apply on the Company Site
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Job Details

Company Cox Automotive
Title: Floor Plan Clerk
JobID: 1719221
Category: Business Operations
Industry: Cox Automotive
Job Type: Full-time

Description

Job Description:
This position is responsible for processing floor plan payments, adhering to the requirements set forth by each individual floor plan company and the rules and guidelines set by Manheim Corporate.  The Floor Plan Clerk provides clerical assistance to office staff, compiles and maintains records of business transactions and office activities, and handles basic data entry.
Job Responsibilities:
·Receive various forms of payments (i.e., drafts, checks, floor plans, etc.), prepare them for deposit, and post them to the system.
·Process sale day transactions; prepare and balance deposits prior to submitting to accounting for bank deposit.
·Code floor plan transactions in the AS400, complying with floor plan company requirements and documentation and following the guidelines set by Manheim Corporate.
·Prepare daily ACH transmissions to automated floor plan companies.
·Follow up on late or unpaid floor plan payments.
·Perform basic data entry into the AS 400 computer system, and download digital image of vehicles into the system if instructed.
·Post and reconcile floor plan transmittals from Manheim corporate.
·Prepare, issue, and send out correspondence, bills, invoices, receipts, checks, or other documents. 
·Copy data and compile records and reports.  Sort and file documents.
·Maintain open communication with team members and other departments to follow up and resolve any customer and payment issues.
·Operate office equipment, such as copier, fax machine, scanner, postage machine, etc.
·Answer phones, convey messages, and run errands.  Greet and assist customers.
·Stamp, sort and route incoming mail and overnight packages and letters.  Drop off and pick up mail at the U.S. Post office on a daily basis as needed. 
·Prepare outgoing mail with sufficient postage and assure daily mail is posted.  Prepare overnight package labels via computer and printer.
·Assure items mailed are properly packaged, labeled and addressed, and perform sale day administrative functions including front counter, collecting & posting payments, matching titles with invoices and checks, customer service, data entry, filing and routing, etc. 
·Provide quality customer service through face to face and phone support.
·Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such.  Actively participate in support of all safety activities aligned with Safety Excellence.
·Perform other duties as assigned by management.
·May be required to work overtime as business needs dictate.



Qualifications

Qualifications:
  • High School Diploma or equivalent required.
·         Prior clerical or administrative experience required. 
·         Ability to work well with co-workers and other department to resolve issues.
·         Valid driver’s license and safe driving record required.
·         Good communication and organizational skills required with strong attention to details.
·         Basic computer software skills required.
·         Commitment to providing excellent customer service required.
·         Must be able to operate adding machines and other office equipment (i.e., copier, fax
        machine, etc.).
·         Ability to sit or stand for prolonged periods of time.
·         Ability to perform repetitive data entry tasks; manual dexterity.
  • Vision abilities required include close, distance and depth perception.
 
Work Environment:
Office setting.




About Cox Automotive

 

Cox Automotive is transforming the way the world buys, sells and owns cars with industry-leading digital marketing, retail, financial and wholesale solutions for consumers, dealers, manufacturers and the overall automotive ecosystem worldwide. The Cox Automotive family includes Autotrader®, Dealer.com®, Dealertrack®, Kelley Blue Book®, Manheim®, NextGear Capital®, vAuto®, VinSolutions®, Xtime®, incadea® and a host of other brands. With a complete and connected view of the automotive ecosystem, Cox Automotive is a global company connecting people, cars and capabilities with services that link the automotive value chain. Cox Automotive is a subsidiary of Cox Enterprises. For more information about Cox Automotive, visit www.coxautoinc.com.

 

Cox Enterprises and its subsidiary companies are Equal Opportunity employers - M/F/Vets/Disabled. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.



Organization: Cox Automotive

Primary Location: US-TX-Houston-8215 Kopman Dr

Employee Status: Regular

Job Level: Individual Contributor

Shift: Day Job

Travel: No

Schedule: Full-time

Unposting Date: Ongoing
Apply on the Company Site
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