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Fontana, CA-Administrator-TRA

Cox Automotive

Fontana, CA
Job Code:
Cox Automotive
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Job Details

Company Cox Automotive
Title: Fontana, CA-Administrator-TRA
JobID: 1718923
Category: Administrative Support
Industry: Cox Automotive
Job Type: Full-time


Job Scope

This position is responsible for the preparation of vehicles for sale by coordinating the required paperwork and performing data entry of vehicle information. The Account Administrator ensures that an accurate and complete computerized and physical inventory of customer vehicles is established, and maintains and updates the inventories on a continuous basis in order to assign and prepare vehicles for the sale as required.

Key Responsibilities

  • Perform data entry of required information in the inventory system, including vehicle identification number (VIN), and other descriptive information
  • Download digital images of vehicles into system, and update lot locations (TRACs)
  • Manage account relationships, maintaining effective communications and ensuring customer requirements are met
  • Log in titles when received and verify title information
  • Work with title department to ensure that a negotiable title is obtained for each vehicle assigned to the account
  • Work with posting clerk to ensure completion of reconditioning, transportation, and all other vehicle charges are applied to the appropriate vehicle in the AS400 system
  • Respond to customer inquiries relating to vehicles
  • Provide quality service and assist in resolving problems
  • Verify vehicle eligibility for the sale
  • Communicate with transportation department to arrange required transportation or obtain information including transportation condition reports, bills, etc.
  • Pull transmitted transportation charges as needed
  • Establish customer vehicle files in the computer system
  • Update vehicle files on a continuous basis with standardized abbreviations to assure that vehicle location, mechanical enhancements, key requests, special announcements, and other activities relative to the vehicle are properly recorded
  • Seek floor price information from account representative and enter it into computer system
  • In coordination with the operations team and account specific procedures, prepare vehicles for sale including run order, scheduling, notice to customer account, etc.
  • Communicate with accounting department in order to balance the sale and perform post- sale invoicing for accounts receivable as needed
  • Maintain and update physical vehicle inventory files that document all activities relative to each customer vehicle, assuring accurate sale processing/closing records
  • Communicate with online sales department in order to prepare assigned vehicles for


Education & Specialized Knowledge

  • High School Diploma or equivalent required
  • Valid driver’s license and safe driving record
  • 1 - 3 years of clerical or administrative experience in the automotive industry preferred
  • Data entry experience required
  • General title experience or knowledge a plus
  • Strong computer skills, including knowledge of Excel and AS400 required
  • Effective communication and organization skills required
  • Commitment to providing excellent customer service
  • Manual dexterity, repetitive motion tasks
  • Ability to sit or stand for prolonged periods of time
  • Vision abilities include close, distance, color, and depth perception
  • Regularly required to stand, walk, reach, talk, and hear
  • Frequently required to stoop, bend, crouch, kneel, squat, and climb

About Cox Automotive


Cox Automotive is transforming the way the world buys, sells and owns cars with industry-leading digital marketing, retail, financial and wholesale solutions for consumers, dealers, manufacturers and the overall automotive ecosystem worldwide. The Cox Automotive family includes Autotrader®,®, Dealertrack®, Kelley Blue Book®, Manheim®, NextGear Capital®, vAuto®, VinSolutions®, Xtime®, incadea® and a host of other brands. With a complete and connected view of the automotive ecosystem, Cox Automotive is a global company connecting people, cars and capabilities with services that link the automotive value chain. Cox Automotive is a subsidiary of Cox Enterprises. For more information about Cox Automotive, visit



Cox Enterprises and its subsidiary companies are Equal Opportunity employers – M/F/Vets/Disabled.  Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Organization: Cox Automotive

Primary Location: US-CA-Fontana-10700 Beech Avenue

Employee Status: Regular

Job Level: Individual Contributor

Shift: Day Job

Travel: No

Schedule: Full-time

Unposting Date: Ongoing
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