Local HR Services Representative

  • Location:
    Lysaker, Akershus, Norway
  • Area of Interest
    Human Resources
  • Job Type
  • Technology Interest
  • Job Id

What You'll Do

Service Area Activity Descriptions include:

- Local Benefits Delivery:

·       Obtain and validate necessary employee data for onboarding, changes occurring due to life events, and off boarding events.

·       Work with internal partners to ensure correct processing of benefits information.

·       Manage payment process for vendor services where applicable.

·       Partner with HR Country and COE on annual plan renewals.

·       Partner with HR Country to develop and communicate enrollment and benefit updates to employees.

·       Plan, communicate, and deliver local site benefit events in partnership with HR Country. Activities include determining timeline, planning, coordinating with vendors, communication content design, and providing onsite support for employees’ questions.

·       Manage accurate internal data and forms to ensure compliance with local requirements.

- Local Absence Management

·       Collect necessary paperwork associated with leaves of absence

·       Process the leave in system in line with local legal requirements

·       Provide payment instructions to payroll and other 3rd parties

·       Verify manager actions on completion of leave

·       Manage process compliance in line with country and global policy

- Local Compliance:

·       Responsible for adherence to the compliance accountability model and assessment methodology agreed upon by COE and Partners/stakeholders.

·       Coordinate with different stakeholders to collate data and prepare various government reporting requirements, if required in location

·       Provide data support (Pfile, benefits, absence) for internal and external audits

·       Ensure process compliance in line with policy changes.

- New Employee Data Collection:

New Hire documentation support including:

·       Facilitation of immigration data required for the application of the visa/work permit process in partnership with the third party

·       Copies of visa/immigration/work permit paperwork and passports required to be held on local files

·       Validation of Medical Checks and file, where required to be carried out locally

·       Collect completed and signed contracts and file as per local requirements

·       Complete employee Work Books, as required

·       Benefit enrollment documentation where required locally

·       Any other data collection requirements stipulated by local law

- Car Lease & Allowance:

·       Administer manual approval and paper work where necessary and processing in HRMS system if required in country

·       3rd party vendor management for the service delivery

·       Provide expert assistance to third party providers for policy clarification

·       Facilitate policy exceptions in conjunction with the COE and HR

- HR Program Delivery:

·       Provide local presence with administration expertise for a variety of programs conceived and driven by HR, mostly in service of employee engagement, eg.

o   Acquisitions

o   Country enablement initiatives

o   Employee engagement initiatives

o   New local guideline/policy or procedure introduction, review, or changes

Who You'll Work With

EMEAR Local HR Services Team consist of over twenty representatives across the region. Poland & Central and Easter Europe Team consist of four reps who work very closely with each other.

This Team delivers first class operations services to Managers and employees.

Who You Are

- University degree in Human Resources/Business Administration or similar

 - Generalist HR experience, preferably in a complex, multinational organization

 - Knowledge of principles and practices in HR administration

 - Very good command of English and local language, both speaking and writing

 - Advanced MS Office skills

 - High customer orientation & results achievement with strong business acumen

 The required competencies:

 - Partnership building (building effective relationships with managers, employees and HR, consulting, effective communication)

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