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Office Administrator & Executive Assistant (New York)


New York, NY
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Job Details

Position Title: Office Administrator & Executive Assistant (New York)
Job Code: 461578
Job Location: New York-New York
Prudential Capital Group is one of the largest asset managers of private fixed income securities with more than $82 billion of private debt and equity investments in more than 1,000 companies worldwide (as of December 31, 2017). Prudential Capital Group typically invests up to $13 billion annually in privately placed senior and mezzanine financings to middle-market companies. With 13 regional offices worldwide, Prudential Capital Group is known for investing in relationships, providing strategic capital and delivering consistent results. Prudential Capital has earned a reputation for providing financing across the private capital risk spectrum. Prudential Capital's regional office network has locations in the U.S. -- Atlanta, Chicago, Dallas, Los Angeles, Minneapolis, New York, Newark, San Francisco; the UK/Europe -- London, Paris, Milan and Frankfurt; and Australia – Sydney. (*The Sydney office operates through PGIM (Australia) Pty Ltd.)
Job Description:
Prudential Capital Group is seeking a bright, motivated, and organized individual for an Office Administrator & Executive Assistant position.  This individual will perform administrative work of significant difficulty and complexity for PCG’s New York City office.  Responsibilities will include, but may not be limited to:
  • Provide general administrative support for Investment Professional staff as needed (including but not limited to photocopying, filing and processing expense vouchers, etc.)
  • Schedule internal and external meetings with significant time and focus spent on coordinating multiple schedules, conference calls, and meetings in a professional manner
  • Organize and maintain calendars as needed.
  • Arrange and handle registrations, hotel, and general travel arrangements for multiple staff members for marketing, offsite meetings, conventions, conferences and seminars.
  • Conduct Web research on company profiles and relevant financial news, compile and prepare marketing material and information utilizing various financial data bases. Provide basic analysis of information.
  • Utilize Power Point skills to create/revise professional presentations using graphics, diagrams and charts as appropriate.
  • Maintain and add to Salesforce contact management database and run reports and marketing campaigns in Salesforce.
  • Facilitate new hires; complete I-9 forms, create systems profile, provide access to databases and drives, order ID badges, office equipment, office supplies, business cards, credit card, etc). 
  • Maintain office business continuation records and records management.
  • Complete bi-annual recertification of all LAN and other employee roles in IT security databases.
  • General office upkeep and maintenance, including scheduling all maintenance services with vendors for HVAC and other equipment.
  • Tennant representative for arranging electrical and other repairs for office furniture, kitchen equipment, etc. and interacting with building management.

  • Sense of responsibility and integrity required.
  • High School Degree required, Bachelor's Degree preferred.
  • Strong business/administrative experience required.
  • Excellent interpersonal skills, dependability and the ability to communicate with all levels in the organization required.
  • Strong writing, editing and proofreading skills needed
  • Proficiency with Microsoft Office computer applications, specifically Word, Excel and PowerPoint.
  • Proficiency with Salesforce or similar CRM system.
  • Financial literacy/interest in financial markets
  • Experience with web research.
  • Excellent meeting planning, project management, and organizational skills required.
  • Strong initiative, ownership mentality and attention to detail a must with the ability to effectively multi-task and manage multiple assignments and prioritize accordingly
  • Ability to work under minimal supervision under tight time constraints as needed.
  • Willingness to take direction from various sources and prioritize responsibilities as required.
  • Proficiency with Outlook a plus
  • Flexibility to work overtime as required

Prudential is a multinational financial services leader with operations in the United States, Asia, Europe, and Latin America. Leveraging its heritage of life insurance and asset management expertise, Prudential is focused on helping individual and institutional customers grow and protect their wealth. The company's well-known Rock symbol is an icon of strength, stability, expertise and innovation that has stood the test of time. Prudential's businesses offer a variety of products and services, including life insurance, annuities, retirement-related services, mutual funds, asset management, and real estate services.

We recognize that our strength and success are directly linked to the quality and skills of our diverse associates. We are proud to be a place where talented people who want to make a difference can grow as professionals, leaders, and as individuals. Visit to learn more about our values, our history and our brand.

Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status, or any other characteristic protected by law.

Note that this posting is intended for individual applicants. Search firms or agencies should email Staffing at for more information about doing business with Prudential.
Job Function: Administrative and Support Services
Schedule: Full-time
Apply on the Company Site
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