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Office Coordinator - (239721)

Universal Health Services


Location:
MALIBU, CA
Date:
11/16/2017
2017-11-162017-12-15
Job Code:
3136
Universal Health Services
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Job Details

Deltek Talent Management - Office Coordinator - (239721)

Job Details


Office Coordinator - (239721)

Facility Name
The Canyon at Peace Park
Location
MALIBU, CA 90265 US (Primary)
Career Area
Support & Entry Level
Category
Support Staff
Job Description

Foundations Recovery Network (FRN) is the premier provider of integrated treatment for co-occurring addiction and mental health concerns, offering residential and outpatient services nationwide. At each facility, we focus on patient-centered care and an individualized approach, upholding a high standard of innovative treatment and compassionate attention to each patient’s needs. We are committed to providing and promoting evidence-based treatment for individuals with co-occurring disorders through clinical services, education, and research. Our purpose is to create lifetime relationships for long-term recovery. Everything we do is designed to support recovery in a comprehensive way, addressing the needs of the whole person—physically, emotionally, mentally, and spiritually. We provide the foundation; you build the life. The Canyon at Peace Park is a private, secluded retreat in the beautiful hills of Malibu, California. Our treatment philosophy is simple: specialized, cutting-edge care, recovery plans tailored to the individual, a supreme healing environment, and a program that addresses both substance use and co-occurring mental health conditions. In a compassionate, fine-tuned approach, we treat the whole person. FRN is currently seeking an Office Coordinator, to be responsible for greeting clients and guests with a warm welcome; answering phones with bright, positive energy; and artfully managing the logistics of scheduling appointments. The Office Coordinator plays a valuable role in ensuring that all security measures are maintained for medical records, confirming that data access is limited and safeguarded from potential loss, destruction, or disclosure. We do life-changing work at Foundations Recovery Network, but that good work cannot happen without the support of a smoothly running office. Do you have the kind of energy and spark that lights up a room? Are you are an excellent multi-tasker, ready to take on any project or challenge you are given? Do you have the desire to serve as a Brand Ambassador to FRN? If so, then this could be the opportunity you’ve been searching for! This positionis located at Foundations Recovery Network’s facility, The Canyon at Peace Park,in Malibu, California.

Job Requirements

Essential Duties and Responsibilities
• Cordially greets clients and guests as they enter the building
• Provides direction for guests and clients
• Answers telephones, prioritizes, and directs calls in a courteous and helpful manner
• Maintains petty cash, checking ledger and Visa expenses
• Assists with billing and insurance form processing
• Assists with special events and marketing projects
• Routes all incoming/outgoing mail
• Maintains inventory and ordering of household and office supplies
• Monitors and maintains adequate copies of office and facilities forms
• Responsible for accurate filing
• Copies charts for outside agencies
• Observes all confidentiality regulations
• Self-directed to provide support to colleagues as workflow allows
• Works with maintenance staff to ensure general facility upkeep
• Provides administrative assistance to management team when necessary
• Pulls records as requested by staff, including daily pulls for appointments
• Participates in community education programs through administrative support


Knowledge, Skills, and Abilities
• Represents The Canyon in a manner, which conveys a professional, courteous, caring, and cooperative attitude
• Understands need for and maintains appropriate confidentiality at all times when interacting with clients, residents, families, visitors, referral sources, and all other contacts
• Is knowledgeable of Clients’ Right’s and treats all clients/families with dignity and respect in a consistent, caring manner
• Exhibits excellent customer relations skills, as evidenced by supportive and constructive communication with all contacts, including co-workers, clients, visitors, families, and referral sources
• Demonstrates professional behavior and interpersonal skills reflective of the Canyon’s mission statement and philosophy
• Excellent written and verbal communication skills required
• Analyzes complex situations and develops sound and effective solutions; seeks out assistance when warranted
• Proficient in Microsoft Office with strong MS Word and Excel skills; can type 50 words per minute
• Excellent organizational skills, with ability to multi-task and prioritize workload
• Friendly and outgoing personality with excellent people skills
• Ability to work autonomously or as part of a team when needed
• Must comply with drug-free workplace guidelines


Education/Experience
• High school diploma or GED required; Bachelor’s preferred
• Minimum 2 years’ related experience
• If in recovery, must have a minimum of 2 year’s abstinence


If you meet the above requirements and are looking for a rewarding career, please take a moment to share your background and experience with us by applying online. FRN offers competitive compensation, commensurate with experience, and benefits programs including medical, dental, life insurance, and 401K.

FRN is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at FRN via email, the Internet, or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of FRN. No fee will be paid in the event the candidate is hired by FRN as a result of the referral or through other means.


EQUAL OPPORTUNITY EMPLOYER

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