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Office Manager

Cox Media Group

Chicago, IL
Job Code:
Cox Media Group
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Job Details

Company Cox Media Group
Title: Office Manager
JobID: 1717201
Category: Administrative Support
Industry: Cox Media Group
Job Type: Full-time


Job Purpose: Assist the Managers with the daily operation of the sales office. Act as liaison between TV station client personnel, media buyers and account executives to maintain an efficient office.

Core Responsibilities:

• Interview, hire and train sales assistants and all other clerical workers.
• Prepare or assist with new hire paperwork and forward to NY office, when necessary.
• Direct Report and supervise sales assistants.
• Resolve personnel issues and keep NY office informed of any ongoing problems.
• Contribute information to help evaluate sales assistant performance.
• Guide newly hired assistant until they can run a desk proficiently.
• Delegate and monitor workload on an open desk or overloaded desk to other assistants.
• Check assistant’s desks on a weekly basis.
• Responsible for checking DARE to insure a timely process and assist in posting schedules.
• Prepare and coordinate phone duty coverage for the office.
• Perform sales assistant duties when coverage is needed.
• Maintain vacation and sick day log and approve time reported in InSite.
• Maintain inventory for all office supplies.
• Act as a liaison for building management.
• Help coordinate client or office functions and assist with setup.
• Request and distribute various managerial reports.
• Provide administrative support.
• Manage and maintain various reports.
• Enforce company policies and procedures.
• Create and maintain outlook calendar.
• Maintain and update contact information for office.
• Provide support to the office with any Medialine or Dashboard questions.


• At least one year as a Sales Assistant or related industry experience
• College Degree Preferred
• Must be proficient in sales assistant functions, possess ability to work independently and create a productive work environment.
• Proficient in Microsoft Office-Word, Excel, PowerPoint
• Great attention to detail and strong follow-through.
• Ability to operate successfully with a sense of urgency.
• Ability to work well in a team-oriented envirionment.
• Must have excellent communication skills (written and conversational).

Closing Statement
Cox offers and provides a top tier benefits package including health and dental, PTO, and 401(k) matching. We also offer a variety of employee training & development opportunities. We are looking to hire individuals who will help us accomplish our goals with Speed, Passion and Courage.

CoxReps is a subsidiary of Cox Media Group and is an Equal Opportunity Employer.

More information on the company can be found here:

Organization: Cox Media Group

Primary Location: US-IL-Chicago-205 N Michigan Ave

Employee Status: Regular

Job Level: Manager/Senior Manager

Shift: Day Job

Travel: No

Schedule: Full-time

Unposting Date: Ongoing
Apply on the Company Site
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