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OTI (Order to Invoice) Issue Resolution Specialist

ADP


Location:
Augusta, GA
Date:
09/01/2017
2017-09-012017-09-30
Job Code:
142536
ADP
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Job Details

JobId: 142536
Job Title: OTI (Order to Invoice) Issue Resolution Specialist
Location: Augusta, GA
Category: Client Service
Employment: Full-Time
Open Date: 2017-08-25T06:09:53Z Close Date: 2022-08-24T00:00:00Z

Description:

ADP is hiring a OTI Issue Resolution Specialist. The OTI Issue Resolution Specialist performs Tier II support level to Sales, Implementation and Shared Svc Teams for resolution of inquiries and escalations. This person serves as a single point of contact and provide full research and resolution of escalated issues from multiple sources including both internal and external clients while thoroughly documenting all cases in Sales Force. Timely acceptance and effective resolution of cases submitted to the OTI group via Sales Force is required. Research and resolution of Order Entry, Billing and Roll Call inquiries to ensure errors are identified, categorized, and recorded to facilitate valuable measures and metrics for analysis. Ensure appropriate follow through and follow up communication is complete to close cases to the satisfaction of the case initiator.

At ADP we are driven by your success. We engage your unique talents and perspectives. We welcome your ideas on how to do things differently and better. In your efforts to achieve, learn and grow, we support you all the way. If success motivates you, you belong at ADP.

We strive for every interaction to be driven by our CORE values: Insightful Expertise, Integrity is Everything, Service Excellence, Inspiring Innovation, Each Person Counts, Results-Driven, & Social Responsibility.



RESPONSIBILITIES:

  • Assist with core Order Entry, Roll Call and Billing activity based on production peaks.
  • Conform to ADP's standard operating procedures and processes to meet production and client requirements and SLAs
  • Perform exception processing support for the Shared Svc teams
  • Assist with transfer of knowledge or dissemination of policy and procedure changes to assist the OTI Specialist with gaining proficiency
  • Assist with product migrations and other Order Entry and Billing special projects
  • Develop and maintain research and resolution knowledge via the continued knowledge gain using TMS curriculum as well as seeking out subject matter expertise
  • Demonstrate accountability, compliance, and adherence to quality standards, ADP policies, SAS70 and confidentiality
  • Identify and resolve systemic or broad client impacting issues related to Billing, Order Entry, and Roll Call
  • Conduct research, and work closely with the production teams to help create Root Cause
  • Analysis (RCA Documentation) that can be presented directly to our internal clients, and monitor success of resolution.
  • Perform data analysis to identify systemic issues. Identify vulnerabilities and opportunities for improvement, as well as maintain stats and record issues to help develop a trend analysis that will drive improvement in all areas of Shared Services
  • Develop and drive implementation of systemic issues prevention plans. Track and report success of all prevention plans
  • Build relationships of trust, respect, and partnership by providing World Class Service to our external clients and our internal production and support teams.
  • Work directly with OTI team leadership and external clients to resolve areas of dissatisfaction and prevent further occurrences
  • Maintain any documentation for monthly SOX Audits for Key Controls required by Management
  • Perform trouble shooting, intermediate analysis and research related to post production issues.
  • Work closely with all Shared Service teams to research and resolve issues and provide production exception reports (RCA).
  • Act as point of contact and provide full research and resolution of escalated issues directly to the internal and external clients.
  • Identify areas of client dissatisfaction and ensure sure Manager awareness of at risk instances
  • Identifies root cause of systemic or broad processing issues and develops corrective actions.
  • Develop RCA's and drive corrective action plans to prevent recurrence
  • Provide training and mentoring of less tenured associates
  • Capture, Share and maintain research knowledge to expedite the resolution process.
  • Performs other related duties as assigned.



QUALIFICATIONS REQUIRED:

  • 1-2 years of directly related experience
  • 1-2 years OTI experience or the equivalent in the areas of: Problem Solving, Order Entry, Billing, Issue Resolution, Roll Call or other relevant work experience.


Usually during the last week of each month, there will be days where you will work late hours - possibly until midnight. Specialists must be available to work late as needed, particularly during month-end processing. Regular work hours are typically 8am - 5pm, Monday through Friday.



PREFERRED QUALIFICATIONS: Preference will be given to candidates who have the following:

  • Some college or equivalent in work experience preferred
  • Excellent knowledge of Excel (creating and using pivot tables, advanced use of formulas which includes using vLookup, sorthing, filtering, etc)
  • Major Area of Concentration: Any Accounting or Finance related field or equivalent in work experience
  • Frequent direct contact with client retained teams, vendors, and other internal business units is common and required.
  • Limited supervision and effective teamwork.
  • Typically at least 12 months in the OTI Specialist role (i.e. Billing Specialist) knowledge of ADP Finance platforms, tools, and client specific information with an expert ability to navigate those applications.
  • Has a thorough understanding of internal ADP departments and their roles in the OTI process.
  • Takes ownership of escalations and performs (tier II level) Research and Resolution using advanced query skills and a broad network of internal and external SMEs.
  • Strong communication skills and proficient in technical support and problem resolution for complex issues related to all areas of the OTI process.
  • Demonstrated expertise in one or two areas of OTI administration (Order Entry, Billing, Roll Call,), and can manage multiple tasks while responding effectively to changing priorities.
  • Strong communication skills.
  • Resolves complex issues with regard to:
    • General knowledge of Sales Policy
    • Successful performance as an intermediate level OTI Specialist (Billing, Order Entry, Roll Call) with resultant expertise in post-production issues.
    • In-depth knowledge of order entry, billing, and roll call sales policy and procedures
  • Contributes to developing organization objectives with regard to:
    • Effectively able to work under strict deadlines
    • Proficiency in using a PC and Microsoft applications.
    • Knowledge of logic, analysis techniques, critical thought.
    • Requires communication skills - Verbal, Listening and Written. Problem solving skills.
    • Requires advanced knowledge of the organization, products and/or services.
    • This position requires a detail oriented person who is a team player.
  • Reliability in all aspects of the job to include attendance and punctuality.
  • Very collaborative environment necessary to deal with periods of intense work and deadlines.
  • Adaptability
  • Collaboration
  • Process & Project Management
  • Professional / Technical Expertise
  • Results Orientation
  • Service Orientation / Client Focus

Please check your email for an invitation to schedule a phone interview if you are selected for further consideration.

(Please check your Spam folders for emails from ADP - Career Opportunities)


Software in the Cloud. Experts on the Ground:
ADP powers the working world with comprehensive solutions that drive business success. Consistently named one of the \"Most Admired Companies\" by FORTUNE® Magazine, and recognized by Forbes® as one of \"The World's Most Innovative Companies,\" ADP has over a half-million clients around the globe and 65 years of experience as one of the largest providers of human capital management solutions world-wide.


At ADP, we believe that diversity fuels innovation. ADP is committed to equal employment opportunities regardless of race, color, genetic information, creed, religion, sex, sexual orientation, gender identity, lawful alien status, national origin, age, marital status, non-job related physical or mental disability, or protected veteran status. We support an inclusive workplace where associates excel based on personal merit, qualifications, experience, ability, and job performance.



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