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Records Retention Coordinator


Location:
CHEEKTOWAGA, NY
Date:
11/17/2017
2017-11-172017-12-16
Job Code:
67081
Apply on the Company Site
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Job Details

Careers Center - Records Retention Coordinator

Records Retention Coordinator

US-NY-CHEEKTOWAGA
System ID
67081
Category
IS&T

Unit Description

 

Sodexo has a new opening for a Record Retention Coordinator at our d Service Center in Cheektowaga, NY. The Record Retention Coordinator is responsible for overseeing the storage, retention and destruction of company records received and processed through the central Sodexo Records Department ensuring that all company records received are retained and secured in compliance with the company Retention Policy. This role is the primary interface for the retrieval of stored records including microfilm, scanned images and source documents both onsite and offsite. This is a full time, hourly position.

 

Duties/Responsibilities 

  • Coordinates record storage requirements with offsite record storage vendor.
  • Performs audit of records stored at Offsite storage location
  • Records retrievals and re-files from off site storage
  • Responsible for the annual record destruction process
  • Responsible for ensuring records are stored in compliance with the Record Retention Policy
  • Maintain offsite records inventories in an Access database
  • Perform physical inventories on records acquired from acquisitions, mergers and closed units with necessary preparation for scanning and/or storage.
  • Performs Scanning, processing and quality assurance as necessary
  • Inspect scanned data and purge source documents
  • Assists and directs users with equipment support and research issues

 

Minimum Education/Experience Required:

 

High School diploma required, two year degree preferred

2 years scanning and scanning software experience

2 years experience in Records retention field or related experience

Physically able to lift boxes weighing between 30 to 40 pounds

Strong customer service skills

Detail oriented with excellent organizational skills

Good problem solving ability

 

PC knowledge required and working knowledge of Microsoft Office products (Word, Excel, Outlook), Adobe Standard DC and Access required

 

 

Position Summary

Responsible for over seeing the storage, retention and destruction of company records received and processed through the Central Sodexo Records Department Leads workers engaged in microfilming documents and scanning. Ensures records are stored in compliance with the Record Retention Policy. Serves as the primary interface for the retrieval of stored records including microfilm, scanned images and source documents both onsite and offsite. Maintain offsite records inventories on Access database. Responsible for the annual record destruction process. Performs physical inventories on records acquired from acquisitions, mergers and closed units. Responsible for the integrity of the paper records of the company. Serves as back up to the Supervisor, Micrographics.

Qualifications & Requirements

Basic Education Requirement - High School Diploma, GED or equivalent

Sodexo is an EEO/AA/Minority/Female/Disability/Veteran employer.

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