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Senior Administrative Assistant - Costa Mesa, CA

UnitedHealth Group


Location:
Costa Mesa, CA
Date:
12/14/2017
2017-12-142018-01-12
Job Code:
742565
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Job Details

742565 Senior Administrative Assistant Costa Mesa CA

Senior Administrative Assistant - Costa Mesa, CA (742565)

Position Description

If you want to achieve more in your mission of health care, you have to be really smart about the business of health care. Challenge yourself, your peers and our industry by shaping what health care looks like and doing your life's best work.(sm)

The Senior Administrative Assistant will support multiple leaders within our OptumRx Customer Service group. The Senior Administrative Assistant will be responsible for calendar management, expense report management, email management, scheduling and arranging travel and escalation of communication. 


This is a fast paced working environment that requires the ability to multitask with attention to detail and excellent organizational skills.       


This position will also have some BSL (Business Segment Liaison) responsibilities including: New hire onboarding / offboarding, equipment ordering and set-up, software purchases and office supply ordering.


Primary Responsibilities: 

  • Manage calendars, coordinate travel both domestic and international, prepare expense reports
  • Interact with individuals at all levels of the organization, supporting in an office management capacity and supporting indirect team
  • BSL point of contact for onboarding vendors and new employees
  • Schedule and set-up resources and technology needed for meetings and events, e.g., conference rooms, catering, WebEx, telepresence
  • Coordinate site-wide events for the Costa Mesa building
  • Compile and/or integrate information needed to complete reports and documents
  • Review documents to ensure accuracy and quality, and revise as needed
  • Manage office documents in accordance with enterprise records management procedures
  • Answer incoming calls and facilitate handling of requests for information
  • Evaluate calls in terms of importance and use independent judgment to take action
  • Make meeting arrangements and coordinate changes in meeting schedules
  • Independently perform varied administrative duties related to functional areas
  • Maintain and order office supplies for the department and individual employees, as needed
  • Greet visiting clients, guests and employees
  • Read incoming mail and triage in priority order, highlighting important items or requests for action

Required Qualifications:   

  • High school education or equivalent experience
  • 5+ years of experience as an administrative assistant supporting multiple leaders
  • Experience supporting multiple executives within a fast-pace environment
  • Proficiency with MS Office applications, specifically Word, PowerPoint and Excel
  • Experience coordinating large meetings, including virtual meetings and teleconferences

Preferred Qualifications:   

  • College degree
  • Experience coordinating WebEx meetings

Soft Skills:

  • Ability to manage multiple tasks / projects and deadlines simultaneously with attention to detail
  • Ability to work in a large, matrixed corporate environment
  • Excellent verbal, written communication and grammar skills
  • Must have a polished demeanor and be comfortable working with people at all levels

 

Careers with Optum. Here's the idea. We built an entire organization around one giant objective; make health care work better for everyone. So when it comes to how we use the world's large accumulation of health-related information, or guide health and lifestyle choices or manage pharmacy benefits for millions, our first goal is to leap beyond the status quo and uncover new ways to serve. Optum, part of the UnitedHealth Group family of businesses, brings together some of the greatest minds and most advanced ideas on where health care has to go in order to reach its fullest potential. For you, that means working on high performance teams against sophisticated challenges that matter. Optum, incredible ideas in one incredible company and a singular opportunity to do your life's best work.(sm) 



Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity / Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.      

UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.    

     

   

Job Keywords:  admin, office manager, coordinator, Orange County, Irvine, Santa Ana, Huntington Beach, Fountain Valley, Costa Mesa, CA, California  


Job Details

  • Contest Number742565
  • Job TitleSenior Administrative Assistant - Costa Mesa, CA
  • Job FamilyAdmin Support Services
  • Business SegmentOptumRx

Job Location Information

  • Costa Mesa, CA
    United States
    North America

Additional Job Detail Information

  • Employee StatusRegular
  • ScheduleFull-time
  • Job LevelIndividual Contributor
  • ShiftDay Job
  • TravelNo
  • Telecommuter PositionNo
  • Overtime StatusNon-exempt

UnitedHealth Group is the most diversified health care company in the United States and a leader worldwide in helping people live healthier lives and helping to make the health system work better for everyone.

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