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Senior Administrative Assistant - Eden Prairie, MN

UnitedHealth Group


Location:
Eden Prairie, MN
Date:
01/16/2018
2018-01-162018-02-14
Job Code:
738965
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Job Details

738965 Senior Administrative Assistant Eden Prairie MN

Senior Administrative Assistant - Eden Prairie, MN (738965)

Position Description

If you want to achieve more in your mission of health care, you have to be really smart about the business of health care. Challenge yourself, your peers and our industry by shaping what health care looks like and doing your life's best work.(sm)


As a Sr. Administrative Assistant within the Optum division of UnitedHealth Group, you will support a VP and their team in a global healthcare technology organization. You will work independently in a manner consistent with the highest levels of performance and professionalism to accomplish critical tasks. As a key resource within Optum, your positive approach and dedication to teamwork will enable you to provide outstanding assistance.

 

Primary Responsibilities:

  • Manage the calendars and any changes in schedules
  • Schedule meetings and workshops for large groups including arranging meals for attendees and planning business dinners
    • Ensure meeting participants have appropriate access to facilities and systems
    • Create / prepare meeting materials, i.e., PowerPoint presentations, spreadsheets and meeting agendas, and ensure distribution to appropriate individuals in a timely manner
  • Schedule and set-up resources and technology needed for meetings and events, i.e., conference rooms, catering, WebEx, and Telepresence
    • Plan and organize logistics of large events both on and offsite
    • Create streamlined travel arrangements, including travel packs and other traveler-specific needs
  • Bring stories to life in PowerPoint
  • Professionally represent the leader across the organization
  • Routine administration of file maintenance
  • Track and submit expense reports on behalf of leader
  • Interact with individuals at all levels of the organization
  • Work effectively as an integral member of a team
  • Handle confidential information with complete discretion
  • Compile and/or integrate information needed to complete reports and documents
  • Review documents to ensure accuracy and quality, and revise as needed
  • Answer incoming calls and facilitate handling of requests for information
  • Evaluate calls in terms of importance and use independent judgment to take action such as interrupting work directors or notifying others
  • Independently perform varied administrative duties related to functional areas
  • Greet visiting clients, guests and employees
  • Prepare outgoing mail, including overnight express
  • Read incoming mail and triage in priority order, highlighting important items or requests for action
  • Create and/or maintain SharePoint sites to facilitate team access to office documents
  • Manage office documents in accordance with enterprise records management procedures
    • Back up support to Business Segment Liaison (BSL) tasks for onboarding when needed

Required Qualifications:

  • HS Diploma or GED
  • Intermediate or greater proficiency in MS Outlook, Word, Excel and PowerPoint
  • 2 or more years of experience working in a large, fast-paced, corporate environment
  • 2 or more years of experience providing administrative support to an executive at the Director level or above
  • 1 or more years of experience scheduling travel
  • 1 or more years of experience creating and submitting expense reports

Preferred Qualifications:

  • Experience managing multiple tasks with competing priorities
  • Experience working with global, multicultural resources
  • Experience working in a large, matrix corporate environment

 Soft Skills:

  • Strong relationship management skills and demonstrated experience delivering a high level of internal and external customer service
  • Professional and articulate verbal and written communication skills
  • Strong attention to detail
  • Excellent organizational skills
  • Proven interpersonal skills and emotional intelligence, with the ability to diplomatically resolve conflict with tact and sensitivity
  • Positive, team-oriented outlook while displaying our organizational values




Technology Careers with Optum. Information and technology have amazing power to transform the health care industry and improve people's lives. This is where it's happening. This is where you'll help solve the problems that have never been solved. We're freeing information so it can be used safely and securely wherever it's needed. We're creating the very best ideas that can most easily be put into action to help our clients improve the quality of care and lower costs for millions. This is where the best and the brightest work together to make positive change a reality. This is the place to do your life's best work.(sm)

 

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.     

 

UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.   

    

  

Job Keywords: Executive Assistant, Eden Prairie, MN, Minnesota

 

 

Job Details

  • Contest Number738965
  • Job TitleSenior Administrative Assistant - Eden Prairie, MN
  • Job FamilyAdmin Support Services
  • Business SegmentOptum Technology

Job Location Information

  • Eden Prairie, MN
    United States
    North America

Additional Job Detail Information

  • Employee StatusRegular
  • ScheduleFull-time
  • Job LevelIndividual Contributor
  • ShiftDay Job
  • TravelNo
  • Telecommuter PositionNo
  • Overtime StatusNon-exempt

UnitedHealth Group is the most diversified health care company in the United States and a leader worldwide in helping people live healthier lives and helping to make the health system work better for everyone.

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