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Senior Administrative Assistant - Minnetonka, MN

UnitedHealth Group

Minnetonka, MN
Job Code:
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Job Details

Senior Administrative Assistant - Minnetonka, MN(Job Number:721112)

If you want to achieve more in your mission of health care, you have to be really smart about the business of health care. Challenge yourself, your peers and our industry by shaping what health care looks like and doing your life's best work.(sm)


The Senior Administrative Assistant will support multiple leaders within our UnitedHealthcare Global business unit in a manner consistent with the highest levels of performance and professionalism.


Primary Responsibilities:

  • Key administrative support role and team member supporting UnitedHealthcare Global leadership in dynamic and complex environments
  • Independently perform varied administrative duties related to functional areas
  • Prioritize meetings to schedule and coordinate respective calendars
  • Make and coordinate travel arrangements, both domestic and international
  • Prepare and submit expense reports
  • Interact and establish relationships with individuals at all levels of the organization
  • Perform Business Segment Liaison (BSL) tasks for onboarding and current needs
  • Schedule, coordinate, and set-up resources and technology needed for meetings and events, e.g., conference rooms, catering, WebEx, Telepresence
  • Partner with admin/executive admin assistants to support meetings, offsite leadership meetings, Monthly Business Review meetings, and other Leadership meeting coordination
  • Partner with admin assistants to optimize meeting times
  • Ensure meeting participants have appropriate access to facilities and systems
  • Plan and organize logistics of large events both on/offsite
  • Enter and submit purchase orders into relevant systems (e.g., ARIBA) to purchase office supplies from pre-approved vendors
  • Manage / monitor / procure office supplies
  • Collaborate with facilities management regarding potential changes/improvements to the office environment
  • Demonstrate understanding of applicable business departments' operations, drivers, and/or procedures
  • Create and prepare meeting materials (e.g. PowerPoint decks; agendas; meeting minutes) and ensure distribution to appropriate individuals in a timely manner
  • Compile and/or integrate information needed to complete reports and documents
  • Review documents to ensure accuracy and quality, and revise as needed
  • Manage office documents in accordance with enterprise records management procedures
  • Provide coverage (e.g. phone; email; reception) for internal team members as needed
  • Evaluate emails, meetings and calls of importance and use independent judgment to take action
  • Greet visiting clients, guests and employees
  • Maintain and/or communicate sensitive and/or confidential information in accordance with internal policies and procedures

Job Administrative Support
Primary Location US-MN-Minnetonka
Other Location 
Organization UHC Global Corporate
Schedule Full-time
Number of Openings 1
Apply on the Company Site

UnitedHealth Group is the most diversified health care company in the United States and a leader worldwide in helping people live healthier lives and helping to make the health system work better for everyone.

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