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Senior Administrative Assistant - Prudential Capital Group (Dallas)


Dallas, TX
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Job Details

Position Title: Senior Administrative Assistant - Prudential Capital Group (Dallas)
Job Code: 419578
Job Location: Texas-Dallas

Prudential Capital Group is one of the largest asset managers of private fixed income securities with more than $79 billion of private debt and equity investments in more than 1,000 companies worldwide (as of March 31, 2017). Prudential Capital Group typically invests up to $12 billion annually in privately placed senior and mezzanine financings to middle-market companies. With 13 regional offices worldwide, Prudential Capital Group is known for investing in relationships, providing strategic capital and delivering consistent results. Prudential Capital has earned a reputation for providing financing across the private capital risk spectrum. Prudential Capital's regional office network has locations in the U.S. -- Atlanta, Chicago, Dallas, Los Angeles, Minneapolis, New York, Newark, San Francisco; the UK/Europe -- London, Paris, Milan and Frankfurt; and Australia – Sydney. (*The Sydney office operates through PGIM (Australia) Pty Ltd.)

Prudential Capital Group's Energy Finance Group, located in Dallas, Texas, is seeking a bright, motivated, and organized individual for a Senior Administrative Assistant position on their Power Team.  This individual will have administrative management responsibility, and would perform administrative work of moderate difficulty and complexity.  This position will work closely with the Executive Assistant reporting to the Managing Director.

Job Responsibilities will generally include, but may not be limited to the following:

• Provide direct administrative support to multiple team members, including answering telephone, word processing, compiling meeting materials, photocopying, filing, vouchering, maintaining/ordering supplies, sorting and distribution of mail and faxes

• Schedule and coordinate meetings with internal/external clients

• Organize and manage registration, hotel and travel arrangements for offsite meetings, conferences and seminars for multiple team members

• Prepare and submit expense and travel vouchers to Accounts Payable for processing and reconciliation of any errors/discrepancies

• Enter and/or obtain loan data into/from the Company’s business system (Salesforce)

• Prepare, arrange, compile and assemble materials for client visits and other team projects

• Organize and maintain office calendars as needed

• Manage systems needs/equipment requests 

• Maintain trade association memberships and subscriptions.

• Prepare spreadsheets and/or PowerPoint presentations of moderate complexity

• Type and proofread letters, term sheets, legal documents and charts/tables/graphs.

• Screen and redirect routine and non-routine calls, as appropriate

• May compose notes, letters and miscellaneous correspondence.

• Provide back-up administrative support to other administrative assistants in the department as needed

• Special projects as assigned



• A minimum of 2-4 years of administrative experience preferred,

• A high degree of professionalism and strong work ethic coupled with a sense of responsibility and integrity required

• Excellent interpersonal skills, dependability and the ability to communicate with all levels in and outside of the organization required

• Positive, “can-do” approach to work

• Strong initiative and good judgment a must

• Attention to detail and prioritization skills needed

• Excellent judgment and discretion required in handling confidential information

• Ability to solve problems and troubleshoot with general oversight from managers

• Excellent organizational skills with the ability to prioritize and multi-task required

• Ability to work independently and as a team player

• Ability to compose routine letters and/or emails needed

• Strong partnering and collaboration skills required

• Willingness and ability to take direction from multiple sources required

• Proficiency with Microsoft Office computer programs, specifically Word, Excel and PowerPoint

• Proficiency with Outlook and Salesforce is a plus

• Flexibility to work overtime as required

Prudential is a multinational financial services leader with operations in the United States, Asia, Europe, and Latin America. Leveraging its heritage of life insurance and asset management expertise, Prudential is focused on helping individual and institutional customers grow and protect their wealth. The company's well-known Rock symbol is an icon of strength, stability, expertise and innovation that has stood the test of time. Prudential's businesses offer a variety of products and services, including life insurance, annuities, retirement-related services, mutual funds, asset management, and real estate services.

We recognize that our strength and success are directly linked to the quality and skills of our diverse associates. We are proud to be a place where talented people who want to make a difference can grow as professionals, leaders, and as individuals. Visit to learn more about our values, our history and our brand.

Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status, or any other characteristic protected by law.

Note that this posting is intended for individual applicants. Search firms or agencies should email Staffing at for more information about doing business with Prudential.
Job Function: Administrative and Support Services
Schedule: Full-time
Apply on the Company Site
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