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Senior Manager, Office


Location:
New York, NY
Date:
12/08/2017
2017-12-082018-01-06
Job Code:
68082
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Job Details

Careers Center - Senior Manager, Office

Senior Manager, Office

US-NY-NEW YORK
System ID
68082
Category
Administrative
Relocation Type
No
Employment Status
Full-Time

Unit Description

Sodexo Corporate Services division seeks an Office Manager with strong management and computer skills in New York.   The Office Manager will direct and maintain a productive and fun work environment, always prioritizing efficiency, organization, communication, and safety. A key ambassador of company culture, the Office Manager ensures employees have the tools and internal support they need, while also reinforcing policy. The ideal candidate is meticulously organized, flexible, and motivated by the idea of taking ownership of a space, including security, decor, and vendor management, all while working in a fast-moving and dynamic startup environment. 

Responsibilities and expectations include but not limited to:

  • Maintain and improve office services and processes.
  • Act as main staff point-of-contact for questions regarding internal policies. Train new Sodexo/Unilever employees in building access, office etiquette, and hardware/software assignment.
  • Manage office tidiness and environment in conjunction with building management and specialty vendors (electrical, IT, HVAC, custodial, security, etc.), to ensure a comfortable, clean, and safe work environment.
  • Occasionally be available outside business hours for security issues/questions.
  • Coordinate meetings involving VIP guests, including company board meetings.
  • Greet and orient visitors to the office.
  • Prepare occasional mail/shipments/messengers and monitor occasional phone calls.
  • Plan/execute events that promote company culture and recognize milestone achievements, including happy hours and birthdays.
  • Keep travel and corporate event calendars up-to-date.
  • Maintain office supply stock and food pantry.
  • Coordinate twice-per-week catered office lunches, plus any additional catering for ad hoc or planned events.
  • In conjunction with Finance, prepare annual budget forecasts for the Office Management-related cost centers. Assure spending throughout the year is consistent with the budget/reforecast.
  • Assist in Sodexo/Unilever billing; invoicing, tracking of expenses, and other cost related items.

 Skills/Experience Needed

  • Ability to balance a friendly and accommodating demeanor with the need to firmly reinforce company policies and procedures amongst co-workers and consultants in the office space.
  • Strong work ethic with the ability to multitask
  • Flexibility within a fast-paced, dynamic, and unpredictable startup environment.

Previous experience in an Office Manager or Executive/Administrative Assistant experiences a plus.

 

Bachelor’s degree preferred but not required

Position Summary

Plays a key role in the management of office services, supplies/inventory, facility management, and space issues for a large office property. May assume specific responsibilities in certain areas (e.g. management of leases and related information). Often supervises administrative staff in various roles (e.g. Administrative Assistants, Telephone Operations Reps, etc.).

Qualifications & Requirements

Basic Education Requirement - Associate's Degree  

Basic Management Experience - 2 years          

Basic Functional Experience - 2 years experience in administrative support, or a related field


Sodexo is an EEO/AA/Minority/Female/Disability/Veteran employer.

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