Sr Administrative Assistant - Eden Prairie, MN(Job Number:680988)
If you want to achieve more in your mission of health care, you have to be really smart about the business of health care. Challenge yourself, your peers and our industry by shaping what health care looks like and doing your life's best work.(sm)
The Senior Administrative Assistant will support the multiple leaders within our Optum Quality Group. The Senior Administrative Assistant will be responsible for calendar management, expense report management, email management, scheduling and arranging travel and escalation of communication.
This is a fast paced working environment that requires the ability to multitask with attention to detail and excellent organizational skills.
This position will also have some BSL (Business Segment Liaison) responsibilities including: New hire onboarding / offboarding, equipment ordering and set-up, software purchases and office supply ordering.
- Manage calendars, coordinate travel both domestic and international, prepare expense reports
- Interact with individuals at all levels of the organization, supporting in an office management capacity and supporting indirect team
- BSL point of contact for onboarding vendors and new employees
- Schedule and set-up resources and technology needed for meetings and events, e.g., conference rooms, catering, WebEx, telepresence
- Compile and / or integrate information needed to complete reports and documents
- Review documents to ensure accuracy and quality, and revise as needed
- Manage office documents in accordance with enterprise records management procedures
- Answer incoming calls and facilitate handling of requests for information
- Evaluate calls in terms of importance and use independent judgment to take action
- Make meeting arrangements and coordinate changes in meeting schedules
- Independently perform varied administrative duties related to functional areas
- Maintain and order office supplies for the department and individual employees, as needed
- Greet visiting clients, guests and employees
- Read incoming mail and triage in priority order, highlighting important items or requests for action
Job Administrative Support
Primary Location US-MN-Eden Prairie
Organization Optum Quality
Number of Openings 1