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Sr. Administrative Assistant - Eden Prairie, MN

UnitedHealth Group


Location:
Eden Prairie, MN
Date:
08/18/2017
2017-08-182017-09-16
Job Code:
1772552
Apply on the Company Site
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Job Details


Sr. Administrative Assistant - Eden Prairie, MN(Job Number:724973)
Description

If you want to achieve more in your mission of health care, you have to be really smart about the business of health care. Challenge yourself, your peers and our industry by shaping what health care looks like and doing your life's best work.(sm)


The Senior Administrative Assistant will support multiple leaders within our Optum Operations Office in a manner consistent with the highest levels of performance and professionalism. They will handle highly confidential information with complete discretion.  

 

This role will be 20% traditional senior administrative assistant job duties and 80% supporting team activities and projects.

  
Primary Responsibilities:  
  • Manage calendars and coordinate meetings an changes avoiding scheduling conflicts
  • Make and coordinate travel arrangements, both domestic and international, for meeting attendees
  • Prepare and submit expense reports
  • Interact and establish relationships with individuals at all levels of the organization, supporting in an office management capacity and supporting indirect teams
  • Perform Business Segment Liaison (BSL) activities as needed for onboarding and current needs
  • Schedule, coordinate, and set-up resources and technology needed for meetings and events, e.g., conference rooms, catering, WebEx, telepresence
  • Host, coordinate, and/or facilitate meetings / external events as needed
  • Ensure meeting participants have appropriate access to facilities and systems
  • Plan and organize logistics of large and/or offsite events
  • Enter and submit purchase orders into relevant systems (e.g., ARIBA) to purchase office supplies from pre-approved vendors
  • Manage / monitor / procure office supplies, goods and services
  • Collaborate with facilities management regarding potential changes/improvements to the office environment
  • Demonstrate understanding of applicable business departments' operations, drivers, and/or procedures
  • Create and prepare meeting materials (e.g. PowerPoint decks; agendas; meeting minutes) and ensure distribution to appropriate individuals in a timely manner
  • Compile and/or integrate information needed to complete reports and documents
  • Review documents to ensure accuracy and quality, and revise as needed
  • Manage office documents in accordance with enterprise records management procedures
  • Provide coverage (e.g. phone; email; reception) for internal team members as needed
  • Evaluate emails, meetings and calls of importance and use independent judgment to take action
  • Independently perform varied administrative duties related to functional areas
  • Greet visiting clients, guests and employees
  • Read incoming mail and triage in priority order, highlighting important items or requests for action
  • Maintain and/or communicate sensitive and/or confidential information in accordance with internal policies and procedures

Job Administrative Support
Primary Location US-MN-Eden Prairie
Other Location 
Organization Optum Ops-Payment Integrity
Schedule Full-time
Number of Openings 1
Apply on the Company Site

UnitedHealth Group is the most diversified health care company in the United States and a leader worldwide in helping people live healthier lives and helping to make the health system work better for everyone.

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