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Sr. Administrative Assistant - Medicare & Retirement - Horsham, PA

UnitedHealth Group

Horsham, PA
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Job Details

743687 Sr Administrative Assistant Medicare Retirement Horsham PA

Sr. Administrative Assistant - Medicare & Retirement - Horsham, PA (743687)

Position Description

If you want to achieve more in your mission of health care, you have to be really smart about the business of health care. Challenge yourself, your peers and our industry by shaping what health care looks like and doing your life's best work.(sm)         
The Senior Administrative Assistant will have BSL (Business Segment Liaison) responsibilities including: New hire onboarding / off boarding, equipment ordering and set-up, software purchases and office supply ordering. Senior Administrative work will involve direct client interaction.  
The Senior Administrative Assistant will also support Executives and/or Senior Managers with senior level administration services including: answering the telephone, maintaining calendars and setting up meetings, making travel arrangements, setting up files, tracking expenses, and coordinating seating, building and equipment maintenance.        
This is a fast paced working environment that requires the ability to multitask with attention to detail and excellent organizational skills.      
Primary Responsibilities:        
  • Support the Office of the CIO, a department of over 250 IT employees
  • Onboard / off board full time employees, contractors and consultants. Ability to onboard dozens of employees each month, including several on the same day or week. Ability to manage haste and non-standard requests
  • Complete and correctly submit required Service Requests to support department needs  
  • Accurate / on time submissions of Service Request forms  
  • Create / maintain calendars and coordinate division-wide meetings avoiding scheduling conflicts  
  • Create / prepare meeting materials (e.g., PowerPoint deck; agendas, room set up) and ensure distribution to appropriate individuals in a timely manner   
  • Make travel arrangements for meeting attendees and host, coordinate, and/or facilitate meetings/external events as needed  
  • Support Concur expense reporting for the executive team
  • Track requests for on-time completion  
  • Take proactive measures to prevent missed deadlines  
  • Interface with Executive Leaders and IT Senior Leadership team
  • Proactive assessment of needs of Senior Leader team
  • Support supply needs and other functions of FTEs within 250+ FTE team with both onsite and offsite employees, consultants, and contractors
  • Other duties as assigned
Required Qualifications:           
  • High School Diploma
  • 5+ years of administrative support to senior leadership in a corporate setting
  • Proficient level of all Microsoft Office including Word, Excel, Outlook, Visio and PowerPoint
  • Experience working in a fast-paced, matrix organization
  • Experience handling all aspects of meeting production and organization; scheduling, catering, room preparation, etc.
  • Business Segment Liaison (BSL) or onboarding experience or ability to become certified as a UnitedHealthcare BSL
Preferred Qualifications:          
  • Bachelor’s or Associates’ degree
  • Must have a polished demeanor and be comfortable working with people at all levels  
  • Ability to provide high quality, consistent services to the various leaders within the department
  • Experience with Concur and Ariba
  • Experience working with an IT Department and IT executives
Careers with UnitedHealth Group. Here's the idea. We built an entire organization around one giant objective; make the health system work better for everyone. So when it comes to how we use the world's large accumulation of health-related information, or guide health and lifestyle choices or manage pharmacy benefits for millions, our first goal is to leap beyond the status quo and uncover new ways to serve. Community & State as part of the UnitedHealth Group family of businesses, brings together some of the greatest minds and most advanced ideas on where health care has to go in order to reach its fullest potential. For you, that means working on high performance teams against sophisticated challenges that matter. UnitedHealth Group, incredible ideas in one incredible company and a singular opportunity to do your life's best work.(sm)

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

Job Details

  • Contest Number743687
  • Job TitleSr. Administrative Assistant - Medicare & Retirement - Horsham, PA
  • Job FamilyAdmin Support Services
  • Business SegmentMedicare and Retirement

Job Location Information

  • Horsham, PA
    United States
    North America

Additional Job Detail Information

  • Employee StatusRegular
  • ScheduleFull-time
  • Job LevelIndividual Contributor
  • ShiftDay Job
  • TravelNo
  • Telecommuter PositionNo
  • Overtime StatusNon-exempt

UnitedHealth Group is the most diversified health care company in the United States and a leader worldwide in helping people live healthier lives and helping to make the health system work better for everyone.

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