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Sr. Administrative Assistant - Optum Operations - Eden Prairie, MN

UnitedHealth Group

Eden Prairie, MN
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Job Details

760290 Sr Administrative Assistant Optum Operations Eden Prairie MN

Sr. Administrative Assistant - Optum Operations - Eden Prairie, MN (760290)

Position Description

If you want to achieve more in your mission of health care, you have to be really smart about the business of health care. Challenge yourself, your peers and our industry by shaping what health care looks like and doing your life’s best work.(sm)


The Business Initiatives and Client Implementation organization provides business leadership and business support in enterprise capital planning, capability roadmap development, business solution design, client implementation management and program / project delivery. This Sr. Administrative Assistant would provide administrative support to executives in this department. This role would provide an opportunity to learn about multiple segments within Optum as we work with OptumRx, OptumHealth and OptumInsight. In addition, this role will provide a unique opportunity to get engaged in projects that support our business customers.

Primary Responsibilities:

  • Schedule / Coordinate / Manage Meetings, Events and Travel
  • Create / maintain calendars / coordinate meetings avoiding scheduling conflicts
  • Create / prepare meeting materials (e.g., PowerPoint deck, agendas) and ensure distribution to appropriate individuals in a timely manner
  • Schedule, coordinate, and/or set up resources and technology (e.g., conference rooms, food, WebEx, Telepresence) needed for meetings / events (e.g., training)
  • Make travel arrangements (e.g., airline, hotel, ground transportation, office space assignment) for meeting attendees (e.g., external customers, executives)
  • Ensure meeting participants (e.g., external customers, executives) have appropriate access to facilities and systems (e.g., issue security badges, request building access, Internet access)
  • Plan and organize logistics of large and / or offsite events, using internal resources as needed
  • Compile and/or integrate information needed to complete reports and documents
  • Prepare and/or format office documentation (e.g., proposals, letters, spreadsheets, reports) needed for various audiences (e.g., clients, executives, internal business partners)
  • Review prepared documents to ensure accuracy and quality, and revise as needed
  • Post relevant documentation (e.g., meeting notes, proposal letters, PowerPoint decks, policies and procedures, general correspondence) onto relevant systems (e.g., SharePoint) and communication boards
  • Maintain and distribute lists as needed (e.g., organizational charts, email, distribution, vendor, contracts, phone)
  • Record / label / file records and documents according to enterprise records management procedures
  • Utilize relevant software applications (e.g., Microsoft Project, Word, Excel, PowerPoint, Outlook, Visio, Publisher, Access, Adobe Pro)
  • Monitor / oversee internal office communications (e.g., email, calendar, phones) for internal team members and take appropriate action as needed
  • Perform Business Segment Liaison (BSL) activities, as needed (e.g., hardware / software acquisition / disposal, new employee onboarding)

The successful candidate for this role will have strong interpersonal skills, strong time management skills, is a team player, is internally motivated, and takes initiative.

Required Qualifications:

  • High School Diploma
  • Experience working with Microsoft Office Suite products including Outlook, Word, Excel, and PowerPoint
  • Experience working in a customer / client focused role
  • Experience supporting multiple people at the same time

Careers with Optum. Here's the idea. We built an entire organization around one giant objective; make the health system work better for everyone. So when it comes to how we use the world's large accumulation of health-related information, or guide health and lifestyle choices or manage pharmacy benefits for millions, our first goal is to leap beyond the status quo and uncover new ways to serve. Optum, part of the UnitedHealth Group family of businesses, brings together some of the greatest minds and most advanced ideas on where health care has to go in order to reach its fullest potential. For you, that means working on high performance teams against sophisticated challenges that matter. Optum, incredible ideas in one incredible company and a singular opportunity to do your life's best work.(sm)


Diversity creates a healthier atmosphere: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

Job Keywords: Administrative Assistant, Executive Assistant, admin asst, office manager, BSL, Eden Prairie, MN, Minnesota

Job Details

  • Contest Number760290
  • Job TitleSr. Administrative Assistant - Optum Operations - Eden Prairie, MN
  • Job FamilyAdmin Support Services
  • Business SegmentOptum Operations

Job Location Information

  • Eden Prairie, MN
    United States
    North America

Additional Job Detail Information

  • Employee StatusRegular
  • ScheduleFull-time
  • Job LevelIndividual Contributor
  • ShiftDay Job
  • TravelNo
  • Telecommuter PositionNo
  • Overtime StatusNon-exempt

UnitedHealth Group is the most diversified health care company in the United States and a leader worldwide in helping people live healthier lives and helping to make the health system work better for everyone.

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