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Sr. Administrative Assistant

PepsiCo Inc.


Location:
Purchase, NY
Date:
12/08/2017
2017-12-082018-01-06
Job Code:
132019BR
Apply on the Company Site
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Job Details

JobId: 132019BR
Job Title: Sr. Administrative Assistant
Location: Purchase, NY
Category: Administrative Support

Description:


PepsiCo is seeking a highly skilled and talented Sr. Administrative Assistant. The position is located in Purchase, New York and is responsible for providing administrative support to the Deputy General Counsel, Chief Compliance & Ethics Officer, and Senior Vice President, Compliance & Ethics.


Responsibilities Include:
  • Managing the SVP's highly detailed calendar as well as scheduling meetings and conference calls (includes staff meetings and meetings with senior management within the PepsiCo system as well as external stakeholders and consultants) both domestically and internationally.
  • Coordinating travel arrangements (domestic and international) which includes the preparation of visa travel documents, as warranted.
  • Coordinating meetings and external events as needed.
  • Preparing and handling highly confidential and proprietary information.
  • Preparing and reconciling the SVP's T&E reports in Concur and P-card as appropriate.
  • Maintaining content, accuracy and visual organization of files (or informational databases).
  • Organizing, maintaining and procuring office supplies.
  • Managing, updating and appropriately communicating departmental documents.
  • Managing departmental projects as assigned.
  • Interfacing appropriately with many internal and external clients and senior executives, including the PepsiCo's Executive Committee and the Board of Directors.
  • Answering general phone inquiries in a professional, courteous and helpful manner and appropriately handling vendor calls and emails.
  • Serving as a resource person by contacting or responding to inquiries.
  • Greeting visitors to the organization in a professional, welcoming and helpful manner.


Qualifications:

  • 10+ years of administrative experience supporting senior level management.
  • Proven track record of supporting executives or other senior leaders as well as managing multiple and competing priorities.
  • Must have international experience (meeting coordination, booking travel, visa applications etc.).
  • Must be highly organized, pay close attention to details and proactively follow-up.
  • Ability to anticipate needs and issues and act accordingly in addition to exhibiting good judgment.
  • Must be able to independently create detailed and high-quality PowerPoint presentations that include charts, graphs, other visuals, etc.
  • Proficiency using Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
  • High proficiency using Apple products and systems, including Mac computers, iPad, iPhone, mobile applications, and iOS; proficiency in Adobe Acrobat a must.
  • Must have strong interpersonal, time management, and problem solving skills.
  • Ability to make clear and timely decisions, develop a work schedule, set goals, and create/implement actions plans to monitor progress.
  • Ability to manage workload in a fast-paced and high intensity work environment.
  • Must display professional maturity and ability to support and interact with all levels of management.
  • Proficiency with business technology (e.g. web conferencing, eRoom, SAP, portals, etc.)
  • Proficiency in the use of office equipment such as computer, voice messaging and digital multi-functional devices (fax/copier/scanner/printer).
  • Must be able to flex schedule to meet work demands (ex. early mornings, after hours).

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law (http://pep.jobs/eeo-poster) & EEO is the Law Supplement (http://pep.jobs/eeo-poster-supplement) documents by copying and pasting the appropriate URL in the address bar of your web browser.

To view our Pay Transparency Statement, please click here: Pay Transparency Statement

Job Ref: 132019BR",
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Performance with Purpose


Out performing ourselves is a rush. That's why we perform with purpose. Together, we blaze new trails, succeed, celebrate and then do something even bigger. We never settle for second best. At PepsiCo we're not just committed to performing well as individuals, but as a team, to strengthen the company as a whole.

Around the world, we're working hard to give people the tastes they crave and the nutrition they need. We dream globally and act locally, constantly innovating to sustain our planet, our people, our communities and our business practices. New markets mean new ways of doing business, and new ways of addressing health concerns, cultural differences and environmental challenges. Every day is an adventure, and an opportunity for personal and professional growth.

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