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Sr. Administrative Associate


Chicago, IL
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Job Details

Position Title: Sr. Administrative Associate
Job Code: 442678
Job Location: Illinois-Chicago
Under general supervision, assist the head of National Corporate Sales with administrative needs and business administration oversight ensuring adherence to all Prudential policies, procedures, and guidelines.
Complete administrative duties on behalf of the assigned principal including, but not limited to, travel planning, expense preparation/reconciliation, and meeting scheduling
  • Schedule large and/or complex meetings
  • Prepare and manage documentation for meetings, travel and correspondence (mail and email) organize and process for action, reading, approvals and/or filing
  • Organize and handle registrations, hotel, and general travel arrangements for offsite meetings and conferences
  • Assist with the dissemination of communications ensuring accuracy and timely completion to meet deadlines
  • Serve as the compliance liaison for management to ensure the accurate and timely completion of all compliance reporting and licensing functions for assigned team
  • Serve as the resource point for all initiatives assigned to the management.  Manage overall projects/deliverables
  • Identify and report Gift & Entertainment activity
  • Participate in all staff meetings.  Provide updates on all enterprise-wide administrative, compliance, expense, and other policy related initiatives
  • Prepare correspondence/presentations as needed
  • Manage activity through PruForce to document client/prospect/advisor meetings
  • Support management with Business Administration functions

  • Associate's degree or equivalent industry work experience
  • 3-5 years prior administrative experience
  • Highly organized, detail-oriented,  proactive, resourceful, and able to exercise sound judgment
  • Strong communication & listening skills 
  • Advanced level of proficiency in MS Outlook, Word, PowerPoint, Excel, and working knowledge of Visio
  • Ability to operate autonomously
  • Ability to maintain confidentiality and professionalism at all times
  • Individual and team contributor

Prudential is a multinational financial services leader with operations in the United States, Asia, Europe, and Latin America. Leveraging its heritage of life insurance and asset management expertise, Prudential is focused on helping individual and institutional customers grow and protect their wealth. The company's well-known Rock symbol is an icon of strength, stability, expertise and innovation that has stood the test of time. Prudential's businesses offer a variety of products and services, including life insurance, annuities, retirement-related services, mutual funds, asset management, and real estate services.

We recognize that our strength and success are directly linked to the quality and skills of our diverse associates. We are proud to be a place where talented people who want to make a difference can grow as professionals, leaders, and as individuals. Visit to learn more about our values, our history and our brand.

Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status, or any other characteristic protected by law.

Note that this posting is intended for individual applicants. Search firms or agencies should email Staffing at for more information about doing business with Prudential.
Job Function: Administrative and Support Services
Schedule: Full-time
Apply on the Company Site
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