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Supervisor - Patient Access (1st and 2nd Shift Flexibility Needed 7 am - 8 pm ) Central Coast, CA

UnitedHealth Group

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739860 Supervisor Patient Access 1st and 2nd Shift Flexibility Needed 7 am 8 pm Central Coast CA

Supervisor - Patient Access (1st and 2nd Shift Flexibility Needed 7 am - 8 pm ) Central Coast, CA (739860)

Position Description

If you want to achieve more in your mission of health care, you have to be really smart about the business of health care. Challenge yourself, your peers and our industry by shaping what health care looks like and doing your life's best work.(sm)

This position is responsible for assisting the Patient Access Leadership in managing daily operations within the assigned client Facility or within the Patient Access Contact Center operations.  Supplements staff training, coaching and support; issue identification, assessment and resolution; and technical support within the assigned work environment in order to achieve desired outcomes and compliance with Optum360 and client policies / procedures and standards.  Provides input in hiring / firing decisions, as well as performance appraisals.  May perform quality reviews and analysis to support internal controls, monitor employee performance and assist in staff development, retention and selection.  Serves as relief support and a “super user” for new programs, processes, and technologies.  Works on-call schedule, as required.
Primary Responsibilities:
  • Knows, understands, incorporates, and demonstrates the Optum360 and client Mission, Vision, and Values in behaviors, practices, and decisions
  • Provides operational guidance and support to assigned staff under the direction of the Patient Access Manager, disseminates policy/procedure updates, and supports coverage of other departmental divisions, as required.  Serves as technical advisor and resource to staff and the Manager
  • Performs job-specific accountabilities of relief staff (80%+ of work time devoted to “online staff support”) or other job functions as assigned by the Manager, or as required to meet expectations.  Thorough knowledge of all aspects of Patient Access services and skills to successfully fill-in any position and/or work at multiple sites within a Facility or within multiple Facilities, fully meeting performance expectations and standards.  Works varying hours and/or on-call schedule, as required
  • Develops effective decision-making, communications and interpersonal relations to ensure a positive image of Optum360 and the client, and to ensure customer satisfaction, supporting and portraying strong customer service philosophies in all encounters:
    • Provides timely and professional follow-up to customer complaints and issues
    • Ensures problem resolution and corrective action for long-term solution, coordinating such effort across intra and inter-departmental channels
  • Provides function-specific training, including staff orientation / onboarding and continuing education, in coordination with the Optum360 Training and Quality Assurance Program.  Cross-trains and supports the functions of all centralized patient access functions
  • Analyzes and displays data in meaningful formats; develops and communicates policies/procedures and other business documentation; conducts special studies and prepares management reports, including key performance Indicators as they relate to the division (waiting/service times, staff productivity, accuracy, patient satisfaction, customer feedback, incident reporting, etc.)
  • Responsible for the following activities:
    • Selection of employees based on potential contributions, departmental culture/needs and personnel policies.  Recommends allocation of resources based on scope of goals and priorities
    • Reviews employees’ work regularly, discusses problem areas and maintains periodic documentation, as needed. Makes recommendations regarding personnel actions and follows-up, as warranted.  Mentors and coaches associates to ensure positive outcomes
    • Completes the work schedule, ensuring adequate and appropriate coverage and performance.  Serves as on-call scheduling contact and assists with coordination of staff to meet the need.  Manages to the department budget, minimizing Overtime, when possible.
    • Provides and documents employee disciplinary / corrective actions, up to and including verbal warning, referring all actions and activities to the Manager for follow-up
    • Provides input documentation to employee’s performance during orientation and annual reviews
  • Maintains a working knowledge of applicable Federal, State, and local laws and regulations, Optum360’s Organizational Integrity Program, Standards of Conduct, as well as other policies and procedures in order to ensure adherence in a manner that reflects honest, ethical, and professional behavior
Required Qualifications:
  • High School diploma, GED or equivalent
  • 2 or more years of experience working in a hospital Patient Registration Department, physician office setting, healthcare insurance company, revenue cycle vendor, and/or other revenue cycle role and Customer Service.  Applicable education and/or training can be used to balance a lack of experience
  • 1 or more years of supervisory or lead experience
  • Intermediate proficiency with:  Microsoft Excel and Word
  • Current knowledge of Patient Access processes and systems, regulatory and 3rd party payer issues and requirements
  • Basic knowledge of ICD-10 and CPT terminology, and Basic Medical terminology
  • Operational knowledge of Federal and State regulations pertaining to patient admissions, as well as standards from regulatory agencies and accrediting organizations (DHS, HCFA, OSHA, TJC
Preferred Qualifications:
  • MedeAnalytics / MS4 software
Soft Skills:
  • Excellent Verbal and Written Communication Skills
  • Must be able to independently set and organize own work priorities for self and for the assigned team, and successfully adapt to new priorities as part of a changing environment.  Must be able to multi-task and work concurrently on a variety of tasks/projects in an environment that may be stressful with individuals having diverse personalities and work styles
  • Ability to communicate and work with patients, physicians, associates, Optum360 / client leadership, multiple direct patient care providers and others in order to expedite the Patient Access process.  Strong communication skills (verbal and written) in dealing with trainees, associates, and internal/external customers
  • Effective critical thinking, problem solving and decision making skills. Strong quantitative and analytical abilities to process and display data
  • Ability to handle heavy workloads and short deadlines in a positive manner.  Adapts quickly to changing conditions, assimilating new processes into job functions and taking ownership
  • Must possess the ability to comply with Optum360 and client policies and procedures
  • Demonstrated knowledge of process improvement techniques are essential to success, as is the ability to be a self-starter and work independently to move projects successfully forward
  • Ability to work with a variety of individuals in executive, managerial and staff level positions
  • Must be comfortable operating in a collaborative, shared leadership environment that encourages change engagement and participation, and open dialogue
  • Must possess a personal presence that is characterized by a sense of honesty, integrity, and caring with the ability to inspire and motivate others to promote the philosophy, mission, vision, goals, and values of Optum360 and our client organization(s)

Careers with Optum. Here's the idea. We built an entire organization around one giant objective; make health care work better for everyone. So when it comes to how we use the world?s large accumulation of health-related information, or guide health and lifestyle choices or manage pharmacy benefits for millions, our first goal is to leap beyond the status quo and uncover new ways to serve. Optum, part of the UnitedHealth Group family of businesses, brings together some of the greatest minds and most advanced ideas on where health care has to go in order to reach its fullest potential. For you, that means working on high performance teams against sophisticated challenges that matter. Optum, incredible ideas in one incredible company and a singular opportunity to do your life's best work.(sm)


Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.



Job Keywords: patient access supervisor, acute care hospital, Santa Maria, CA, California

Job Details

  • Contest Number739860
  • Job TitleSupervisor - Patient Access (1st and 2nd Shift Flexibility Needed 7 am - 8 pm ) Central Coast, CA
  • Job FamilyBusiness Operations
  • Business SegmentOptumInsight

Job Location Information

    United States
    North America

Additional Job Detail Information

  • Employee StatusRegular
  • ScheduleFull-time
  • Job LevelManager
  • ShiftVariable
  • TravelNo
  • Telecommuter PositionNo
  • Overtime StatusExempt

UnitedHealth Group is the most diversified health care company in the United States and a leader worldwide in helping people live healthier lives and helping to make the health system work better for everyone.

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