Sign In
 [New User? Sign Up]
Mobile Version

Title-DMV Office Manager

Cox Automotive


Location:
Anaheim, CA
Date:
11/22/2017
2017-11-222017-12-21
Job Code:
1715763
Cox Automotive
Apply on the Company Site
  •  
  • Save Ad
  • Email Friend
  • Print
  • Research Salary

Job Details

Company Cox Automotive
Title: Title-DMV Office Manager
JobID: 1715763
Category: Business Operations
Industry: Cox Automotive
Job Type: Full-time

Description

Job Description:

This position manages and coordinates the general office activities, including office administration and staff, is responsible for the accuracy and efficiency of all sales records and documents, and assists customers with problems and questions relating to sales and services. Comprehensive knowledge of title & DMV laws and regulations required.


Job Responsibilities:

• Manage daily administrative operations of the department including establishing work priorities, scheduling workforce, administering attendance policies, resolving problems, etc.

• Maintain and oversee sale day process and flow according to company policies.

• Develop and implement training methods to ensure all employees have essential job skills.

• Maximize office productivity through proficient use of appropriate software applications, and research and develop resources that create a timely and efficient workflow.

• Maintain and develop office staff by recruiting, selecting, orienting, training and supervising employees, and by providing educational opportunities. Counsel and discipline employees as necessary. Plan, monitor and evaluate job performance, and conduct performance appraisals.

• Analyze and organize office operations and procedures such as approval of payroll time for office staff, filing systems, requisition of supplies, and other clerical services.

• Plan office layout, develop office budget, schedule expenditures, analyze variances and initiate cost reduction. Prepare activity and sales reports for management upon request.

• Formulate procedures for systematic retention, protection, retrieval, transfer, and disposal of records. Supervise the servicing of office equipment and the ordering of office supplies.

• Maintain and monitor systems to process customer transactions according to established guidelines. Monitor and keep current with Department of Motor Vehicle laws and regulations.

• Coordinate activities of various clerical departments and employees and interact with other departments as necessary to ensure high quality of service to customers.

• Interact and coordinate with corporate when new procedures are needed, develop and implement improvements in methods and systems to ensure smooth flow of work and customers' satisfaction.

• Interact and coordinate with corporate to develop and administer proper procedures for floor plan payments.

• Ensure that all customer payments are processed on day of receipt for timely deposit.

• Work closely with Accounting and MFS Collections departments regarding customer payments and monitoring Working Cash Reports.

• Ensure all cash receipts are handled in accordance with IRS 8300 procedures.

• Administer and supervise all title processing for operating location transactions.

• Assist customers and employees in solving sales related issues.

• Actively work with other departments to create strong relationships and increase efficiencies.

• Supervise dealer registration office to ensure quality service to customers.

• Hire and supervise block clerks.  Establish schedules to ensure appropriate coverage for sale day activities and volumes.

• Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such. Work in cooperation with Market Safety Manager in support of all safety activities aligned with Safety Excellence.

• Review work volumes, plan and continuously monitor staffing levels to ensure efficiency, quality work product, and effective customer service; review departmental performance against key performance indicators and metrics and develop and execute strategies for improvement. 

• Effectively leads the team at the location by setting an example in behavior, championing Cox/Manheim values and ensuring that all employees are treated with respect.

• Enforce all company policies and procedures related to employee and customer conduct.

• Partner with various market level support teams (i.e. Finance, HR, MFS, Recon, Safety, Security, Sales) to ensure effective and efficient operational processes that align with company objectives and strategies and high quality customer service and support.

• Perform other duties as assigned by manager or supervisor.

• Physical Demands: Ability to sit or stand for prolonged periods of time. Vision abilities required include close, distance, color, and depth perception.


Qualifications

Qualifications:

• 3 years auction industry experience required.

• 1 - 3 years office management or supervisory experience required.

• Strong communication and interaction skills required.

• Effective management, customer service, and organizational skills required.

• Comprehensive knowledge of title & DMV laws and regulations required.

• Good computer and software knowledge essential, including AS400.

• High School Diploma or equivalent required. BA / BS is a plus.

• Ability to handle multiple tasks at one time.

• Knowledge of Microsoft Office, including Microsoft Word, Excel, and Outlook  software

Work Environment:

Fast paced, close quarters. Occasional exposure to fumes, odors and weather conditions.

Disclaimer:

The posting is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.



About Cox Automotive

 

Cox Automotive is transforming the way the world buys, sells and owns cars with industry-leading digital marketing, retail, financial and wholesale solutions for consumers, dealers, manufacturers and the overall automotive ecosystem worldwide. The Cox Automotive family includes Autotrader®, Dealer.com®, Dealertrack®, Kelley Blue Book®, Manheim®, NextGear Capital®, vAuto®, VinSolutions®, Xtime®, incadea® and a host of other brands. With a complete and connected view of the automotive ecosystem, Cox Automotive is a global company connecting people, cars and capabilities with services that link the automotive value chain. Cox Automotive is a subsidiary of Cox Enterprises. For more information about Cox Automotive, visit www.coxautoinc.com.



Organization: Cox Automotive

Primary Location: US-CA-Anaheim-1320 N Tustin Ave

Employee Status: Regular

Job Level: Manager/Senior Manager

Shift: Day Job

Travel: Yes, 25 % of the Time

Schedule: Full-time

Unposting Date: Ongoing
Apply on the Company Site
Powered ByLogo

Featured Jobs[ View All ]

Featured Employers [ View All ]