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Vehicle Entry Supervisor

Cox Automotive


Location:
Kansas City, MO
Date:
10/19/2017
2017-10-192017-11-18
Job Code:
1712483
Cox Automotive
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Job Details

Company Cox Automotive
Title: Vehicle Entry Supervisor
JobID: 1712483
Category: Automotive Services
Industry: Cox Automotive
Job Type: Full-time

Description

Job Description:

This position is responsible for supervising and directing the daily operations of the inspections, vehicle check-in and registration area, including assigned personnel.

Job Responsibilities:

• Ensure efficient lot operations by coordinating the movement of vehicles from the registration area to the sale lanes or back lot.

• Review and implement check-in procedures, making sure vehicles are checked in and out correctly. Monitor incoming vehicles and ensure that they are received, stocked-in, numerated, staged, and moved through the sale lanes in proper order.

• Maintain a complete and thorough receiving log, listing all vehicles received, and review daily for accuracy. Distribute updated logs, transporter condition reports and invoices to the appropriate personnel for processing.

• Manage and direct the documentation of vehicle condition writing and Condition Report and/or computer data entry.

• Supervises quality control activities to assure accurate, timely and complete condition reports (CR's), both hard copy and ECR type.

• Performs physical checks on random vehicles. Provides detailed and timely feedback to employees.

• Follows and supports others in the use of the work instructions provided by client and/or Manheim Inspections using the Manheim Electronic Condition Report Program, Inspection Solution T1 and Mirage Program, or client-instructed paper Condition Reports.

• Administers equipment and maintains inventory supplies used in the department.

• Assures that account specific guidelines concerning CR writing are being followed. Maintains knowledge of account specific needs and communicates changes to departmental employees.

• Prepares daily reports by account to determine priorities for the day (oldest cars by receiving date and sale cars first) and adjusts workload. Searches for outstanding vehicles in other locations.

• Provide quality service and interact with dealers to resolve customer complaints or any other problems that may occur.

• Assign and reissue numbers to dealers, register vehicles, coordinate vehicle running on lease lanes and pre-sales, and issue dealer registration credits.

• Maintains communication with other departments and management team providing relevant information to coordinate activities of the department and ensure high quality of service to both internal and external customers.

• Supervise and direct the work of vehicle registration employees by determining work procedures, preparing work schedules, expediting the workflow, assigning duties and examining work for accuracy and conformance to policies and procedures.

• Assist manager in counseling and disciplining employee, monitoring and evaluating employee job performance, and conducting performance appraisals

• Work with manager to review work volumes, plan and continuously monitor staffing levels to ensure efficiency, quality work product, and effective customer service; review departmental performance against key performance indicators and metrics and develop and execute strategies for improvement.

• Effectively leads the team at the location by setting an example in behavior, championing Cox/Manheim values and ensuring that all employees are treated with respect.

• Enforce all company policies and procedures related to employee and customer conduct.

• Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such. Work in cooperation with Market Safety Manager in support of all safety activities aligned with Safety Excellence.

• Perform other duties as assigned by management.


Qualifications

Qualifications:

• High School Diploma or equivalent required.

• 1 - 3 years experience in vehicle registration and/or vehicle inspection required.

• Experience in Automobile or Auction industry preferred.

• Strong communication and interaction skills required.

• Competent supervisory and excellent organizational skills required.

• Basic computer skills preferred. Valid Driver’s License and good driving record required.

• Ability to drive vehicles with standard and automatic transmission.

• Accomplishments (Degrees, Certifications, Languages):

• Knowledge of transportation and current DMV laws and regulations preferred.

• Regularly required to stand, walk, reach, talk and hear.

• Frequently required to stoop, kneel, crouch, bend, squat and climb.

• Vision abilities required include close, distance and color vision, depth perception and ability to adjust focus.

Work Conditions:

Moderate noise level. Frequent exposure to outdoor weather.

Disclaimer:

The posting is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.



About Cox Automotive

 

Cox Automotive is transforming the way the world buys, sells and owns cars with industry-leading digital marketing, retail, financial and wholesale solutions for consumers, dealers, manufacturers and the overall automotive ecosystem worldwide. The Cox Automotive family includes Autotrader®, Dealer.com®, Dealertrack®, Kelley Blue Book®, Manheim®, NextGear Capital®, vAuto®, VinSolutions®, Xtime®, incadea® and a host of other brands. With a complete and connected view of the automotive ecosystem, Cox Automotive is a global company connecting people, cars and capabilities with services that link the automotive value chain. Cox Automotive is a subsidiary of Cox Enterprises. For more information about Cox Automotive, visit www.coxautoinc.com.



Organization: Cox Automotive

Primary Location: US-MO-Kansas City-3901 N Skiles Ave

Employee Status: Regular

Job Level: Team Leader

Shift: Day Job

Travel: Yes, 5 % of the Time

Schedule: Full-time

Unposting Date: Ongoing
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